Billing Coordinator; AR

About Us

About Us: We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Title:

Billing Coordinator (AR)

• Coordinating with Project Mangers, track monthly progress billings and prepare and submit invoices for all construction jobs.
• Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly.
• Work with subcontractors to obtain appropriate documentation to support invoice packages, including securing the appropriate lien releases.
• Working with the Payroll Department, assist in securing the required certified payroll reports from Mesa subcontractors.
• Prepare service invoices including preventative maintenance contracts, T&M, and quoted work.
• Actively monitor accounts receivable aging and make collection calls.
• Problem solves collection or slow pay issues to ensure invoices collected as quickly as possible.
• Call all accounts and document all contact with the customers.
• Take calls concerning invoice disputes and pull all pertinent backup. Review & document dispute with appropriate personnel if not able to come to a conclusion on your own.
• Follow up on all disputes to ensure prompt response time.
• Prepare construction lien releases
• Any other duties as may be required by management.

• Minimum 2 years’ experience in collections.
• Strong communication skills, both verbally and in writing.
• Comfortable in the use of Word and Excel.
• Good organization skills with the ability to follow up.

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer/Veterans/Disabled

Mesa Energy Systems, Inc.