Development Assistant Penn Fund

Position: Development Assistant for The Penn Fund
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Development Assistant for The Penn Fund

Job Profile Title

Administrative Assistant B

Job Description Summary

This position will directly support the Frontline team within The Penn Fund. This team consists of frontline officers who work with classes celebrating milestone reunions, young alumni and students to achieve ambitious dollar and donor goals. The Development Assistant provides logistical support to frontline officers who make individual solicitations and collaborate with volunteer committees, in addition to helping maintain best practices in data entry and management, prospecting and cultivation, and engagement and stewardship for the benefit of our entire team.

This position will also serve as part of the centralized administrative team for Annual Giving and will receive guidance from the Director of Penn Fund Strategy, Donor Participation and Stewardship under a dotted line for these responsibilities. This role is essential to advancing The Penn Fund's mission of engaging alumni and driving philanthropic support for the University.

Job Description

Job Responsibilities

+ Manage and maintain prospect records of the Frontline Team and its volunteers utilizing Penn's donor database (maintaining integrity of relevant information in system and beyond).

+ Partner with frontline fundraisers and volunteer managers to help ensure volunteer management and fundraising campaigns are moving forward through 1:1 meetings, participation on calls, service to volunteers.

+ Support frontline fundraisers in lead up to visits, including building and maintaining donor pipelines focusing on leadership giving/relationship building, preparation of informational packets and materials, meeting room reservations and arrangements, list reviews for potential reunion and non-reunion meetings, or briefing documentation and through expense reporting and processing following donor visits and related travel.  

+ Support in creating and managing event processes from start to finish, including invitations, nametags, event attendance tracking and documentation in our database, purchase requests for event materials, food and space acquisition, and/or additional volunteer engagement efforts.

+ Communicate with Penn undergraduate alumni and friends through inbound calls and emails to the office.

+ Provide administrative support, including scheduling meetings, managing travel and expenses, and general office operations.

+ In partnership with both fellow Development Assistants and Director, create and sustain accurate fundraising reports to track results, expected gifts, and multi-year pledges.

+ Assist with other duties as assigned on both The Penn Fund team and across the division.

Occasional participation is expected at signature events, such as the…