Senior Manager Financial Operations - Emergency Department

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Job Title:

Senior Manager Financial Operations

Department:
Emergency Department

Location:

Hospital of the University of Pennsylvania- 3400 Spruce St

Hours:

Full Time

Summary:

• The Senior Manager Financial Operations reports directly to the Chief Financial Officer or Chief Operating Officer or Controller. This role is responsible for monthly, quarterly, and annual financial operation activities which include monthly financial statement preparation, reconciliation of inter-entity transfers, development of the annual budget, allocation of expenses, and management of the cash and accounts payable functions. Also responsible for physician and practice level reporting.
  
  This position is also responsible for the development of monthly financial information which is communicated to entity and UPHS leadership. This position implements and oversees efficient customer-focused financial processes and systems which are designed to align with the future needs of the Finance department.

Responsibilities:

• Preparation of monthly financial statement package which includes variance review and comments for the monthly financial statements. This is done on a consolidated basis. Presents financial data, provides explanations, and communicates data to relative stakeholders.
• Oversees monthly financial reporting and variance processes for the department. This includes review of department, divisional, and physician level income statements and department balance sheet. Also oversees all physician level snapshots and Vizient quarterly reporting.
• Preparation of annual operating budgets and current year projection. This includes working with Hyperion Planning. Provide information to the COO, CFO and Department leadership in the development and implementation of operating budgets. Centrally manage all Hyperion budget reporting/rollup/balancing
• Active involvement in inter entity transactions and funds flow accounting. Direct interface with leadership for IET reconciliation
• monthly, quarterly, ad hoc. Revenue in excess of $170 million.
• Managing miscellaneous accounts receivable, accounts payable and purchasing functions. Authorize all purchase orders and check requests. Complete authorization for substantial purchase orders or check requests per department guidelines.
• Responsible for monthly incentive compensation accrual calculations. Expense in excess of $12 million.
• Serves as point of contact for SOM Senior Director for university bill, SOM transfers, etc.
• Serves as a point person for our affiliates. Reconciles invoices (OOR in excess of $11 million) and payments on a monthly basis.
• Accountable for having financial statements and statistical results accurately and consistently prepared and reported in conformity with general accounting principles and in accordance with Penn Medicines' policies and procedures. Maintain working knowledge of University/SOM/Hospital/VA side of financial operations.
• Serves as point of contact for SOM Senior Director for university bill, SOM transfers, etc.
• Serves as a point person for our affiliates. Reconciles invoices (OOR in excess of $11 million) and payments on a monthly basis.
• Responsible for managing the daily activities of the Finance Staff. This position is responsible for hiring and evaluating personnel, staff development, training, scheduling and delegation of workload.
• Analyzing the profitability of individual physicians, programs and Divisions so Department Leadership can rely on this data to make strategic decisions.
• Development of MBPLs and Effort Reports for compliance with new Effort Guidelines.
• Accountable for maintaining proper control over inventory.
• Works collaboratively with CPUP Finance on monthly basis.
• Reviews, analyzes and updates faculty coverage reports and proactively address physicians not meeting benchmarks.
• Calculate and maintain CFTEs on a quarterly basis. Provide physician productivity data as it relates to benchmarks, historical data, etc.
• Maintain Lawson security and access for the department including 12 divisions.
• Proper individuals have the necessary access to the reporting/ systems that they need. Confidential data is safeguarded.

Credentials:

Education or Equivalent

Experience:

• Bachelor of Arts or Science (Required)
  
  Education Specialization:
  
  Accounting, Business Administration, Finance or related discipline
• 6+ years progressive experience in general accounting and/or budgeting is required; health system or an academic medical center related experience…