Secretary II-Philadelphia Security Clearance

Position: Secretary II-Philadelphia with Security Clearance
Company Overview:
Old Dominion Strategies LLC is a government management consulting firm focused on delivering demonstrable, measurable results for government clients. Public sector challenges for our federal and state clients require vision, leadership, experience, agility, and accountability. Our team of subject matter experts possesses decades of federal and military experience, and we are laser-focused on making success possible for our clients. Today, our expertise includes portfolio and program management;

federal financial management, including financial management transformation; enterprise risk management and audit solutions; performance management, including GPRA and GPRAMA; acquisition and contract management support; and crisis/communication management.

Job Summary:

The Secretary II provides independent administrative and clerical support in a federal law enforcement and compliance environment. This role screens calls and visitors, manages incoming and outgoing correspondence, maintains office files and records, prepares meeting minutes, and drafts routine documentation such as memos and reports. The Secretary II also supports program operations by collecting, entering, and analyzing data in multiple electronic systems, conducting automated searches and queries, and consolidating information into standard reporting formats.

Additional duties include serving as the office supply and records custodian, coordinating travel, supporting payroll processing and timekeeping functions, maintaining databases, and assisting with special reporting and compliance tracking, including training and certification monitoring. Hourly Rate: $ an hour + H&W $5.09 an hour

Location:

Work is to be completed on-site at 520 Walnut Street, Philadelphia, PA 19106. Responsibilities/Duties:
Independently perform administrative and clerical support functions, rectify problems and serve as liaison to answer routine non-technical questions.
Review and distribute incoming and outgoing mail and correspondence.
Screen all telephone calls and visitor requests, answering many procedural questions with personal knowledge of program activities, and coordinate to determine the appropriate staff members for handling technical inquiries.
Assemble forms, label folders, organize and maintain office files, records, manuals, handbooks and other materials.
Attend meetings, prepare minutes, and follow up on action items with appropriate staff members.
Maintain automated systems of program-specific data to track items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc.
Independently complete special research requests.
Collect and analysis program information, enter data into a variety of electronic information systems, search for related information, and retrieve all relevant data; extract and review a considerable volume of information to arrive at an end product; and consolidate the information into standard reporting formats.
Conduct unique queries of considerable difficulty extracting data from a broad range of law enforcement, compliance, and/or inspection computer systems.
Conduct numerous automated systems searches to collect information and forward data to higher-level agents or specialists.
Contact stakeholders to obtain additional information.
Perform copy reproduction services for the work unit assembling and distributing finished products.
Type and prepare correspondence such as memos, performance reports.
Other clerical and administrative duties as assigned.
Serve as a records and office supply custodian.
Maintain regional inventory records and prepare the bi-annual inventory report.
Maintains control accountability of records and records keeping systems for the region.
Validates missing reports lists.
Ships received reports to designated offices.
Packages and prepares previous year’s paperwork for shipment to long term storage.
Monitors stock of office supplies and forms and prepares orders for government approval as necessary.
Coordination of Federal employee travel.
Payroll POC (

Note:

There will be web-based on-the-job training for the FPS payroll system.…