Equipment Operator Skilled; Class B CDL Water Distribution

Overview

Application Requirements:
Under direct supervision performs technical clerical and legal secretarial work transcribing varied legal dictation, composing and typing legal documents and correspondence on word processing equipment and/or typewriter; provides secretarial support for attorneys and law clerks; prepares subpoenas; use of computerized information systems; and various other related work as required.

ATTACH RESUME AND COVER LETTER AS ONE DOCUMENT IN THE JOB APPLICATION OR CUT AND PASTE RESUME AND COVER LETTER

• Transcribe legal dictation, including correspondence, opinions, briefs, contracts, motions, affidavits, subpoenas and memorandums;
• Serves as a liaison between district support and attorney staff; other public defender districts’ staff; the Administrative Services Office Staff, law enforcement agencies, and county and state agencies. Knowledgeable regarding general office procedures and practices.
• Maintain files of correspondence and documents;
• Put general information into proper legal form;
• Prepare various legal documents from oral instruction or following standard procedures;
• Input, retrieve and modify information and data stored in computerized systems; assist other users with problems associated with computerized systems and programs.
• Screen, relay and respond to a broad range of requests for information; explain a variety of requirements, policies and procedures regarding services to public and other staff.
• Act as receptionist or relief switchboard operator; answer incoming calls, take messages and greet visitors;
• Perform other duties as required.

The work assigned to a position allocated to this class may not include all of the job functions or knowledge, abilities, skills and physical requirements indicated nor does the class specification include all work that may be assigned or restrict the emphasis of the work assigned.

• Knowledge of business English, spelling and grammar.
• Knowledge of general office procedures.
• Knowledge of legal terminology.
• Knowledge of the operation of word processing equipment, electronic typewriter, transcriber, dicta phone, photocopying machine, calculator and telephone equipment.
• Typing speed: 55 wpm.
• Ability to set priorities and meet work deadlines.
• Ability to use discretion in the handling of confidential information.
• Ability to establish and maintain effective working relationships with attorneys, other employees and clients.
• Ability to understand written and oral instructions.

Completion of High School or equivalency, plus completion of an approved business school program as a legal secretary or two years of general office work experience which includes 1 year of secretarial experience in a legal environment.

• Full Time Employee And Part Time Employee Benefits — The State of Minnesota offers benefits through the State Employee Group Insurance Program (SEGIP). Benefits-eligible employees are entitled to the following insurance and pre-tax benefits.
• Medical insurance:
  Single coverage as low as $32.48 a month;
  Family coverage $221.62 a month.
• Dental insurance:
  Single coverage as low as $13.50 a month;
  Family coverage $52.52 a month.
• Basic Life insurance.
• 6 week paid Parental Leave (eligible after 1 year of employment).
• Retirement Savings.
• 10 paid holidays.
• Vacation and sick time along with leave of absence programs.
• Employee Assistance Program.
• Optional Benefits — Additional Life insurance for yourself, spouse and children;
  Accidental death and dismemberment insurance;
  Short and long-term disability insurance;
  Metro Pass;
  Deferred Compensation plan;
  Pre-tax expense accounts: dependent care account, medical and dental, transit expense.