Accounting & Office Administrator

Job Description

We’re hiring an Accounting & Office Administrator to manage accounts payable and receivable and ensure the day-to-day financial operations of the dealership run accurately and on time. This role is critical to keeping vendors paid, cash flowing, and internal processes tight in a fast-moving dealership environment.

• Paid Time Off (PTO)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Hands on Training
• Mon-Fri Schedule
• Retirement Plan

Process accounts payable accurately and on schedule, including vendor invoices, approvals, and payments

Manage accounts receivable by preparing and posting customer invoices, receipts, and daily deposits

Reconcile AP and AR accounts and resolve discrepancies quickly and professionally

Maintain organized, audit-ready financial records with strong attention to detail

Communicate clearly with vendors, customers, and internal teams regarding billing, payments, and account questions

Support general office and administrative functions as needed to keep operations running efficiently

Prepare and process daily cash and credit card deposits

File invoices, titles, and financial documents accurately and consistently

Prepare and submit title and registration paperwork as required

Post vendor invoices correctly to the general ledger

Experience in accounts payable and or accounts receivable strongly preferred

Working knowledge of basic accounting principles and general ledger posting

Comfortable using accounting and dealership software;
Reynolds experience is a plus

High attention to detail with strong organizational and follow-through skills

Ability to manage multiple deadlines in a fast-paced environment

Clear, professional communication skills with vendors, customers, and internal teams