Key Account Administrator

Job Description Responsibilities

• Support the Retail National Account team in the management of key retail accounts through the provision of efficient, timely and accurate administrative support
• Support the Retail National Accounts / Newstrade Marketing / Client Services teams by taking clear and effective ownership of agreed areas, such as the promotional space booking, POS management and the invoice process
• Management of the retail promotional plan (both newstrade and shopper marketing) ensuring that the annual plan is correctly input into the system (MARS) and that any changes are managed.
• Ensure all booking forms for all promotional activity are completed accurately and sent to the account(s) within the specified account deadlines.
• Organise and order POS/merchandising for all shopper marketing activity in relevant retailer as per agreed deadline.
• Ensure the retail invoices are signed off correctly in the system/s (MARS and NAV) in line with the retailer’s payment terms.
• Support in the supply and maintenance of any relevant additional information and analytical support required by the Frontline business.
• Track the trade marketing spend within the account and alert the National Account Manager if the spend

• Exceptional Attention to Detail – accuracy is essential in all aspects of the role.
• Strong Numeracy & Data Management Skills – confident working with numbers and handling data.
• Proficient in Microsoft Excel – confident using spreadsheets to analyse, organise, and present information.
• Highly Organised & Reliable – able to prioritise workload, manage multiple deadlines, and deliver on time.
• Collaborative Team Player – works effectively with others and contributes positively to shared goals.
• Methodical Working Style – structured approach to tasks while maintaining high levels of accuracy.
• Clear & Adaptable Communicator – confident in both written and verbal communication.

Join a team where your diverse skills can really shine. If you’re detail driven, confident communicating with others, passionate about numbers, experienced with Excel and great at juggling deadlines, we’d love to hear from you.

We are looking for someone to join us on an initial 9-12 month contract.

You will be a core support for both our National Accounts and Newstrade Marketing Teams and as a result offers the opportunity to gain experience in both areas. It offers exposure to retail accounts as well as all the titles within our portfolio.

The purpose of this role is to manage retail activity (both trade and shopper marketing) to include booking of space, checking of POS and to process the invoices in a timely manner.

• You’ll join a welcoming, supportive team that’s invested in helping you succeed
• You’ll have plenty of opportunities to learn, grow, and develop your skills
• Your work will genuinely matter — you’ll make a real impact from day one

Internal job tittle: Retail Promotions Executive