Senior Construction Operations Administrator

Peterborough (Office-Based | Hybrid may be considered after probation, not guaranteed)

£16-19 per hour (depending on experience)

Full-Time | Permanent

We are a growing Electrical & Mechanical contracting business operating across multiple live projects. We are seeking a Senior Operations Administrator to take ownership of office control, workforce tracking and commercial accuracy within the business.

This is not a junior admin role.

This position carries operational responsibility and requires experience within a contractor / construction environment.

• Monitor and verify engineer timesheets (Service
  
  M8 + fleet tracking)
• Track overtime approvals and holiday records
• Maintain accurate labour cost allocation per project
• Support payroll preparation (approved hours submission only)

• Upload and allocate supplier invoices correctly (Dext/Xero)
• Ensure all costs are assigned to correct job codes
• Reconcile supplier statements (e.g. electrical wholesalers)
• Prevent misallocation of parts and labour to protect margins
• Support month-end closing process across multiple entities

• Maintain structured job records (Service
  
  M8 or similar)
• Monitor documentation compliance (quotes, invoices, approvals)
• Manage shared company mailbox (info@)
• Provide structured daily and weekly operational updates
• Liaise professionally with engineers, suppliers and clients

• Track training and compliance renewals (e.g. NICEIC / accreditations)
• Maintain organised digital filing systems
• Support ISO / H&S documentation tracking where required

• Previous experience in a construction / electrical / contractor office
• Strong understanding of labour tracking and cost allocation
• Experience with Xero, Dext, Service
  
  M8 or similar systems
• High attention to detail (financial accuracy is critical)
• Ability to work independently and take ownership
• Strong written and spoken English
• Structured, process-driven mindset

This role requires commercial awareness and operational discipline.

The company is expanding and may introduce maintenance contracts and reactive works in the future. The primary focus, however, is supporting our electrical engineers, projects and daily operational control.

As the business grows, responsibilities may evolve and be distributed across additional team members.

This is primarily an office-based role in Peterborough.

Hybrid working may be considered after successful probation, but is not guaranteed.

Please apply with your CV and confirm

• Your commuting distance to Peterborough
• Your notice period
• Systems you have used (Service
  
  M8 / Xero / Dext / similar)
• Your current hourly or salary expectations