Administrative Assistant

Overview

Administrative Assistant in Petaluma, CA | 30-32 hours/week | $25/hour + Full Benefits

A private car collection in Petaluma is seeking an Administrative Assistant to support the Curator and assist with daily operational tasks. The role involves administrative work, coordination with vendors, record‑keeping, and general support for collection‑related activities.

• $25/hour
• 401(k) matching
• PTO & paid holidays
• Health, dental & vision insurance at no cost to the employee
• Coverage available for dependents

• Provide administrative support to the Curator
• Manage accounts payable/receivable and monthly bill processing
• Coordinate with vendors, service providers, and the corporate office
• Handle DMV paperwork, registrations, and related documentation
• Assist with research related to vehicle history and records
• Maintain inventories for parts, supplies, and related items
• Support purchasing, order tracking, and vendor follow‑up
• Schedule appointments, inspections, and service visits
• Assist with deliveries, pickups, and occasional errands
• Prepare internal documentation and correspondence

• Strong attention to detail and organizational skills
• Proficiency with Excel, Google Suite, and basic bookkeeping
• Ability to research and maintain accurate records
• Valid CA driver’s license
• Ability to work independently and manage multiple priorities
• Professional discretion

If you re organized, proactive, and ready to support a one-of-a-kind collection, we’d love to hear from you.