Division Administrator

Division Administrator – Senior Administrative & Operations Support

Job Type: Full-time

Location:

Hybrid (Ohio) – (Monthly Onsite Support Required)

Headquarters:
Perrysburg, OH

Division: SNS

Are you a highly experienced Administrative Assistant who thrives in fast-paced, multi-stakeholder environments? Do you enjoy supporting senior leaders, managing complex priorities, and keeping division-level operations running smoothly? Sigma Technologies is seeking a Division Operations Administrator to provide high-level administrative, operational, and project coordination support to a Division Director and leadership team. This role serves as a central hub for communication, reporting, scheduling, and administrative execution across an entire division.

This opportunity is ideal for a senior-level administrative professional who works independently, exercises strong professional judgment, and brings structure, organization, and efficiency to complex organizations.

Sigma Technologies is a growing engineering and design firm with 500+ team members across 30+ states. For more than 25 years, Sigma has supported the power and telecommunications industries, helping strengthen infrastructure and communities nationwide.

• To learn more about working at Sigma, please visit our careers page and watch our company video.
• If you do not have Executive- or Senior-level administrative experience, please refer to our other open positions: (Use the "Apply for this Job" box below). Sigma Jobs

• New hires are required to attend a 2-week, paid, in‑person orientation and training at Sigma’s headquarters in Perrysburg, OH.
• Ongoing onsite support is required approximately 1‑week per month, and as requested to support our Directors if they travel to the office. In office work can include preparing for in‑person meetings/events, supporting meetings/events, preparing final work packets and sending them to customers, along with the standard job duties.

• Maintain and update division‑level production, budget, and schedule reports using multiple databases and reporting tools.
• Track, analyze, and report on operational metrics and administrative activities.
• Prepare, edit, and format professional correspondence, reports, presentations, and executive‑level documents.
• Conduct research, data collection, and analysis to support leadership decision‑making.
• Manage Director and leadership schedules, calendars, travel arrangements, and logistics.
• Coordinate and manage divisional administrative projects from planning through completion.
• Arrange, coordinate, and support meetings, leadership sessions, and divisional events.
• Record, transcribe, and distribute meeting minutes and track action items to completion.
• Monitor, screen, and manage incoming communications; respond or route appropriately.
• Serve as a professional point of contact for internal teams and external clients.
• Collaborate cross‑functionally to optimize administrative processes and support division goals.
• Communicate effectively between departments to ensure alignment and follow‑through.
• Deliver high‑quality, service‑oriented administrative support with a focus on teamwork and responsiveness.
• Operate proactively and resourcefully, identifying issues early and presenting solutions.
• Work independently on complex, confidential, and high‑impact administrative tasks.
• Apply policies, procedures, and sound judgment to resolve administrative challenges.
• Perform additional duties as assigned to support division operations.

• Education:
  
  High School Diploma or equivalent is required.
• Experience:
  
  10+ years of general work experience in an administrative support role.
• Strong organizational skills, attention to detail, and experience in office policy and process management.
• Excellent time management skills and the ability to organize, multitask, and prioritize.
• Strong oral and written communication skills.
• Must be discrete; commitment to maintaining company confidentiality and privacy guidelines is a requirement.
• Strong professional judgment, problem‑solving ability, and financial skills to…