Executive Assistant

Overview

Job Type: Full-time

Description Executive Assistant —

Location:

Perrysburg, OH

Are you a skilled Executive Assistant looking to join a supportive, passionate team? We have an attractive opportunity for you. Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has created a positive impact in communities across the country. Our core values — Safety, Honesty, Truth, and Decency — fuel our culture.

We are Team Sigma.

• To learn more about working at Sigma, view our video and career page.
• If you do not have Executive, or Senior-level Administrative experience, please refer to our other open positions: bit.ly/Team Sigma Jobs
• While we may list our openings in multiple locations, you only need to apply to one as they are remote.

Please Note:
This position is required to work in-office at our Perrysburg, OH Corporate Headquarters
Core

Description:

The Executive Assistant will be responsible for providing concierge-style, high-level executive support to the Chief Operating Officer, including administrative tasks, travel, document management, business development, contract administration, and other complex duties and projects.

This person will serve as a highly visible member of the COO’s staff at client functions, company events, and industry events and, as such, will be expected to collaborate professionally with other team members, department heads, and clients while ensuring superior customer service.

This role requires the ability to manage multiple assignments effectively, maintain the highest level of trust, work autonomously, and demonstrate strong initiative, excellent judgment, superior follow-through, and attention to detail.

• Use project management, time management, and organizational strategies to ensure efficient completion of tasks.
• Work closely with the COO to ensure he is informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts.
• Manage and complete assigned projects, delegating tasks to staff on behalf of the COO as directed, tracking and following up on internal staff assignments, and verifying the accuracy of completed work.
• Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests, and ensuring the COO’s schedule is followed.
• Organize, facilitate, and create minutes for meetings and video calls.
• Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries.
• Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed.
• Assist with preparing materials for customer presentations and conferences.
• Submit COO expense reports.
• Assist in promoting business development in coordination with the Marketing department.
• Oversight of Front Desk personnel
• Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration.
• Other duties as assigned.

We want our Associates to stay healthy, happy, and secure! We offer you a positive work environment with supportive coworkers, managers, and leaders, plus:

• Competitive pay
• Medical, dental and vision plans with up to 85% of the premium sponsored by Sigma
• 401(k) plan with matching contributions up to 5% of salary
• Paid holidays, vacation, and sick time
• Education and professional licensing assistance programs

• This position is required to work ON SITE at our Perrysburg, Ohio headquarters during our standard business hours of 8:00 AM-5:00 PM.
• Experience:
  
  5+ years as Administrative Executive Assistant supporting Senior Level Managers required.
• Education:
  
  High school diploma, or equivalent, is required. An advanced degree is strongly preferred.
• Education, Certification, or Experience as a Paralegal strongly preferred.
• Advanced skills with MS Office, especially Word, PowerPoint, Outlook, and Teams/SharePoint.
• Very high level of poise, responsibility, and professionalism, with an approachable, confident persona; presents a professional executive image and…