Meeting & Event Program Coordinator

Full-Time | Remote (U.S.) | Periodic On-Site Support Cvent Experience Preferred

Tangerine M/E is a boutique meetings and events agency that partners with clients when the stakes are high, translating complex business goals into seamless event experiences. Our team is known for disciplined execution, thoughtful communication, and delivering meeting experiences that exceed expectations every time and doing it with zest.

We’re looking for a Meeting & Event Program Coordinator to support the planning and execution of high-touch, in-person meetings, conferences, and incentive programs. This role partners closely with a Program Manager and plays a critical role in attendee experience, logistics, vendor coordination, and on-site execution.

• Partner with a Program Manager to understand program goals, timelines, and deliverables
• Support the planning and execution of multiple in-person meetings and events
• Assist with agenda coordination, logistics planning, and on‑site preparation

• Build, manage, and maintain event registration sites using Cvent
• Manage attendee communications, confirmations, updates, and reporting
• Support arrival/departure manifests, on‑site registration, and attendee flow
• Assist with hotel rooming lists, housing uploads, and cut‑off management
• Coordinate food & beverage, A/V, transportation, and other logistics
• Liaise with hotels, AV partners, transportation providers, caterers, and other vendors
• Support vendor sourcing and cost‑conscious decision‑making

• Provide on‑site event support including registration, materials, room set‑ups, and troubleshooting
• Support virtual or hybrid components (Zoom, Teams, Webex) as needed
• Help ensure smooth execution and a polished attendee experience

• Assist with invoice tracking, budget reconciliation, and post‑event reporting
• Maintain organized program documentation and timelines
• Support post‑event wrap‑up, attendance tracking, and metrics as needed

• 2+ years of experience coordinating meetings or events (agency or in‑house)
• Hands‑on experience with Cvent preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple projects in a fast‑paced environment
• Calm, solution‑oriented mindset under pressure
• Strong written and verbal communication skills
• Comfortable working remotely with a high level of accountability
• Willingness to provide periodic on‑site support for events

• Virtual meeting platforms (Zoom, Teams, Slack)
• Comfort working with vendors, timelines, and budgets

We believe great events come from teams that communicate clearly, take ownership, and support one another. At Tangerine, we work hard, hold a high standard for execution, and treat teammates and clients with respect even when things move fast.

If you have the zest to create, collaborate, commit, and communicate, we’d love to connect.