Administrative Assistant

Career Area: Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Responsibilities

• Provides administrative support and coordination activities for a team of people.
• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

What You Will Do:

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

What Skills

You Will Have:

Accuracy & Attention to Detail

• Consistently produces error‑free work by using defined quality‑check methods.
• Anticipates and prevents errors by understanding their cost and impact.
• Applies lessons learned to continually improve accuracy.

Collaboration

• Works effectively with diverse teams to achieve shared goals.
• Initiates and contributes to productive collaborative discussions.
• Promotes cross‑functional cooperation to support problem solving.

Effective Communication

• Communicates clearly through concise writing and presentations.
• Provides and receives feedback constructively to improve outcomes.
• Tailors communication to the audience and avoids unnecessary jargon.

Flexibility & Adaptability

• Adjusts quickly to changing priorities, assignments, and environments.
• Considers alternative viewpoints and approaches before acting.
• Maintains effectiveness while shifting between tasks or processes.

Managing Multiple Priorities

• Balances concurrent tasks while meeting established deadlines.
• Aligns work with shifting priorities and organizational goals.
• Manages daily demands without sacrificing progress on longer‑term projects.

Problem Solving

• Uses structured methods to identify root causes and develop solutions.
• Applies established processes for analyzing and escalating issues.
• Selects appropriate techniques based on the situation.

Office Administration

• Coordinates meetings, schedules, travel, and general office logistics.
• Manages correspondence, documentation flow, and office equipment.
• Maintains supplies and administrative resources efficiently.

Microsoft Office

• Uses core functions across Word, Excel, PowerPoint, and other applications.
• Selects the appropriate application based on content or task needs.
• Converts and formats information across Office tools effectively.

Top Candidates Will Also Have:

• Broad understanding of company structure and operations, with in‑depth knowledge of the functions and responsibilities within the assigned area.
• Advanced administrative expertise developed through extensive experience handling complex office and departmental activities.
• Proven project management experience supporting initiatives from planning through execution.
• Ability to create professional, visually compelling Microsoft PowerPoint presentations.
• A bachelor’s degree and/or substantial experience supporting department leaders, executives, and large, diverse teams.

Additional Details:

• The position is in Peoria, IL and is in the office 5 days a week.
• Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate
• Sponsorship…