AWD Personnel Assistant II - AIMD Program - Pensacola, FL

Description

This position serves as a clerical expert in independently processing a variety of personnel actions, e.g., supporting temporary employment, rehires, and dismissals. In this position, one may perform tasks beyond routine clericals such as pre-employment, random and full squadron drug screening and new hire orientation, responding to routine questions on policy and procedures, and providing reports on employee turnover or time and attendance.

This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention, turnover, etc.). The Person nel Assistant II may provide guidance and manage lower-level Personnel Assistants. This level requires extensive knowledge of various office software packages. Guidance is provided as needed. Completed written work receives a close technical review from higher-level personnel and office employees.

Work may be checked occasionally.

• Ensure employees’ data concerns are addressed and resolved timely to include:
  Re-setting of passwords;
  Entering workflows;
  Temp Pay forms;
  Adders – Adding and removing to UKG earnings
• Inputs and updates information in databases and spreadsheets
• Runs reports and provides program data to leadership
• Earnings Report
• Pre-Check Detail
• Adder Reports
• Seniority Rosters
• Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code reports, for Corporate functional areas, such as Finance, Accounting, Contracts, Procurement, and Business Development
• Manually and electronically correlates data from multiple locations, personnel, databases, and programs
• Manually or electronically produces or distributes information or data in support of the program
• Assists in onboarding new hires, transfers, and new hire orientation and supports site processing needs
• Assists with scheduling physicals, hearing tests, and administering drug screens
• Works closely with business advisories and PMO staff to provide program-specific transactional support
• Ensure all employees are treated equally, regardless of gender, ethnic background, or disability
• Performs other duties and assignments as required

• Education:
  
  High School Diploma
• Experience:
  
  0-3 years or related experience in clerical-related functions
• General knowledge of personnel clerical tasks, including working within timesheets, reporting, and human capital systems
• Preferred:
  Experience in defense contracting
• Skills & Technology Used:
  Strong written and oral communication skills;
  Excellent public speaking, training, and email writing skills;
  Proficient with personal computers including Microsoft Outlook, Word, Excel, SharePoint, and PowerPoint;
  Proficient in Excel, including pivot tables and formulas

• Supervisory/Budget Responsibilities:
  This position does not have supervisory responsibilities
• Budget Responsibilities:
  Does this position have budget responsibilities:
  No
• Physical
  
  Activities:
  
  See below for details (listed below for context)
  • Standing, walking, sitting:
    Occasional to frequent as described in the original content
• Physical Requirements:
  
  Sedentary work
• Visual Acuity:
  Close visual acuity to perform data preparation and analysis
• Working Conditions:
  
  Must be able to meet program shift schedules; typical office environment

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.