Administrative Assistant

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Requisition No: 866006

Working Title:

ADMINISTRATIVE ASSISTANT I -

Position Number:

Salary: $2,985.36 monthly $35,824.32 yearly

This position is located in Pensacola, FL

CLOSING DATE: 01/16/2026

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominately responsible, for failure to comply.

This position provides administrative and secretarial support in a variety of technical and professional areas to the Big Lagoon State Park Manager and other park staff.

Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer as needed.

Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations.

Processes technical park correspondence, investigates subject matter, and prepares replies.

Maintains park property records.

Performs other related duties as required.

Knowledge of:

• Administrative principles and practices
• Methods of data collection
• Principles and techniques of effective verbal and written communication

Skill in:

• Use of office equipment including computer and related software

Ability to:

• Collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies, and procedures
• Utilize problem solving techniques
• Work independently
• Plan, organize and coordinate work assignments
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with others
• Assist in formulation of budget preparation

• Valid Driver’s License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

$2,985.36 monthly

$35,824.32 yearly

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Pensacola, FL 32507

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