Shared Services HR Coordinator

Overview

At Viwinco, our people are at the heart of everything we do. We’re seeking a Shared Services HR Coordinator who enjoys supporting employees, staying organized, and ensuring HR processes run smoothly behind the scenes. In this role, you’ll support the day-to-day operations of HR by maintaining accurate systems and data, supporting managers, and serving as a reliable resource for employee questions.

Your work will help ensure HR processes are efficient, compliant, and consistent across the organization. If you’re detail-oriented, customer-focused, and enjoy being the go-to person for answers and solutions, this could be a great opportunity for you.

• Serve as an internal HR support resource, routing and resolving employee inquiries related to UKG, PTO, pay discrepancies, and reimbursements
• Maintain accurate employee records and process data changes (address updates, tax forms, personal information, etc.)
• Process and support promotions, transfers, and employment status changes within HR systems
• Assist with compensation data, reporting, audits, and system updates as needed
• Grant and manage HRIS access; support timecard reviews, attendance tracking, and reporting for leaders
• Support the development, documentation, and continuous improvement of HR policies and procedures
• Provide operational backup support for payroll processing, onboarding, and offboarding activities
• Assist with HR projects and administrative tasks that support compliance, efficiency, and company-wide initiatives

• High School Diploma or equivalent required;
  Bachelor’s Degree in Business, Human Resources, or a related field preferred
• Working understanding of employment and labor laws
• Experience using HRIS systems (UKG experience is a plus)
• Proficiency with Microsoft Office
• Strong communication and customer service skills—you enjoy helping people
• Organized, detail-oriented, and comfortable juggling multiple priorities
• Ability to thrive in a fast-paced, team-oriented environment
• Additional HR training or certifications a plus
• Bilingual in Spanish preferred