E.O. WCCS Assistant Business Manager

Position Summary

The Assistant Business Manager supports the Director of Business & Operations in overseeing the financial, operational, and administrative functions of the school district. This role ensures compliance with state and federal regulations, optimizes district resources, and strengthens overall financial stewardship to support the district’s educational mission.

• Assist in the preparation, monitoring, and administration of the annual district budget
• Track expenditures and revenues to ensure alignment with approved budgets
• Support the management of payroll, accounts payable/receivable, benefits, and grant funding
• Prepare and distribute financial reports for internal and external stakeholders, including the school board and state agencies
• Supervise and provide leadership to assigned business office staff
• Complete all required state financial reporting, including Form 9 and the Annual Financial Report
• Analyze expenditure requests submitted by buildings and departments
• Serve as system administrator for financial and payroll software
• Monitor grant activity to ensure compliance and financial accuracy; prepare and submit reimbursements and quarterly/final reports
• Implement and maintain effective internal controls
• Prepare reimbursement requests and supporting documentation for grant-related expenditures

• Ensure compliance with federal, state, and local laws related to school finance and operations
• Assist in preparing for financial audits and implementing audit recommendations
• Reconcile bank statements monthly and upload required information to the Gateway system
• Maintain accurate, detailed, and organized financial records
• Oversee procurement processes in accordance with district policies and best practices
• Assist in the administration and monitoring of vendor contracts and agreements

• Collaborate with the HR department to support payroll and benefits administration
• Coordinate with grant writers to monitor reimbursements and prepare required financial reports
• Provide technical and financial support to building treasurers, office staff, department directors, and principals, including software assistance, compliance guidance, and budget management

• Stay current on updates to school finance laws, regulations, and best practices
• Attend training sessions, workshops, and professional development opportunities to enhance knowledge and performance

• Perform other duties as assigned by the Director of Business & Operations

• 3+ years of experience in school finance; or
• Bachelor’s degree in Accounting or Finance with relevant experience
• Experience analyzing financial records, preparing reports, and managing accounting processes
• Knowledge of governmental regulations and compliance standards related to financial oversight and auditing in public education preferred
• Knowledge of public-school financial terminology, practices, and procedures

• Strong analytical and problem-solving abilities
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, PowerPoint)
• Advanced user of Boyce BSF financial software
• Proven ability to manage and lead office personnel
• Exceptional organizational skills and attention to detail
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

• Indiana School Business Officials (IASBO) certification or willingness to obtain

To perform the essential functions of this position safely and effectively, the employee must meet the following requirements:

• Mobility: Ability to move freely throughout the work environment; able to sit or walk at will
• Postural Endurance: Ability to sit or stand for prolonged periods as required by the position
• Communication: Ability to speak clearly and hear effectively in various environments
• Visual Acuity: Ability to see clearly at close range and adjust focus as necessary
• Manual Dexterity: Adeptness in the use of hands and fingers for computer and office equipment use
• Strength: Ability to lift, carry, push, or pull up to 25 pounds or more

Reasonable accommodations will be provided to individuals with disabilities to perform essential job functions.

• Primarily an office environment with occasional visits to school buildings
• Full-time, year-round position with standard business hours and occasional evening or weekend responsibilities

This job description reflects the general duties and qualifications required for the position. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required.