Program Assistant; PT - Strategic Plan Institu Effect; Grant-Funded

Program Assistant (PT) -- Strategic Plan Institu Effect (Grant-Funded)

SUMMARY Responsible for facilitating the processes and operations of the assigned program or area.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person.
• Maintain internal department documents and files; maintain confidentiality of verbal and written student and staff information records.
• Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information.
• Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events.
• Assist with student recruitment through attendance at community outreach events.
• Prepare and disseminate student registration/orientation publications as appropriate.
• Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, People Soft registration and other related activities.
• Compile data from a variety of sources and design, and produce reports as needed.
• Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s assessment.
• Maintain various department records, inventory of supplies.
• Assist with end of semester class close‑out.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION High School Diploma or GED required.

EXPERIENCE 2 years progressive secretarial experience required. Experience in higher education preferred.

KNOWLEDGE,

SKILLS AND ABILITIES

• Proficiency in Microsoft Office applications.
• Good oral and written communication skills.
• Able to meet deadlines and work independently.
• Must be willing to work evenings and Saturdays as needed.

COMPETENCIES

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

WORKING CONDITIONS General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singularly‑accredited, open‑admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting‑edge academic and career tools, it also takes care of its people.

Location Houston is a city with limitless possibilities:

• Fourth‑largest city…