Assistant Director of Graduate Admissions and Recruitment

Location: Villanova

Posting Details

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Posting Details (Default Section)

Posting Number:
S

Position Title:
Assistant Director of Graduate Admissions and Recruitment

Position Type:
Staff

Location:
Villanova, PA

Recruitment Type:
Internal/External Applicants

Work Schedule:
full-time/12-months

Avg Hours Week

Department:
201-Dean-Engineering

Position Summary:

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Assistant Director of Graduate Admissions and Recruitment engages prospective students interested in Villanova's campus and online graduate programs, assisting with the yield of high-caliber students. This role supports admissions and recruitment for the multi-modal graduate programs in the College of Engineering. In conjunction with College of Engineering leadership, the Assistant Director ensures target enrollment and revenue goals for these respective programs are achieved.

The Assistant Director is responsible for generating and assessing prospective candidate leads, and for building and maintaining relationships with candidates across the enrollment timeline, from inquiry to deposit. This role collaborates with faculty, the Graduate Studies Office, and the Marketing and Communications Office to recruit and engage prospective graduate students.

The Assistant Director delivers information sessions and presentations. They also represent the College's graduate programs at regional and national events - both in person and online - to strengthen and expand the admissions pipeline. Additionally, the Assistant Director also utilizes technology to effectively manage inquiry, admissions, and enrollment workflows, generating metrics and reports to monitor progress toward enrollment goals.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

Recruitment Pipeline, Communication & Data-Driven Enrollment Management

• Manage graduate-level student recruitment channels for the College, which includes building relationships and managing the prospective graduate student pool.
• Collaborate with the Marketing and Communications team to follow up promptly via phone, email and text with inquiries. Provide feedback on lead quality from specific campaigns.
• Develop compelling, consistent and accurate communications for prospective students across a variety of channels.
• Act as an ambassador for Villanova University and the College of Engineering, ensuring all communications reflect the institution's brand and values.
• Leverage technology to convert inbound leads across inquiry, application, and acceptance stages while managing workflows and generating metrics to track progress towards enrollment goals.
• Manage and maintain data through the admissions process.
• Responsible for providing timely enrollment updates to leadership including metrics regarding conversion and attrition rates.
• Work with College leadership to develop and implement strategies to ensure target enrollment and revenue goals are met.

Strategic Outreach and Relationship Development

• Develop and continuously refine deep understanding in the College of Engineering's graduate and combined master's/bachelor's programs, with a particular emphasis on the multimodal MS and PhD offerings.
• Organize, coordinate and execute recruitment events ensuring a seamless and impactful experience for participants.
• Create and deliver comprehensive information sessions and presentations across in-person and online platforms.
• Represent College graduate programs at recruitment and diversity-related events including but not limited to University open houses, industry trade shows, professional organizations, and events with colleges and universities relevant to prospective graduate student population.
• Create and maintain feeder school and pipeline relationships with institutions and businesses.
• Leverage relationships to impact and increase the admissions pipeline.
• Work with the Director of Graduate Admissions and Recruitment to manage the logistics of the recruiting schedule.

Other

• Support the Director of Graduate Admissions and Recruitment in developing strategic…