Administrative Assistant to Dean

Overview

Boston College Introduction:
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. It has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Reporting to the Dean of the Law School, the Administrative Assistant is an important member of the Law School staff and often serves as the first point of contact for visitors to the Dean’s Office and the Law School. The Administrative Assistant interfaces with many constituents on behalf of the Dean and broadly supports the launch of new initiatives as needed.

This position provides administrative support to the Dean and Associate Deans on a wide range of tasks and projects. The Administrative Assistant is responsible for managing the day-to-day operations of the Dean’s Office and certain central functions of the Law School, interacting daily with the Dean, Associate Deans, faculty, students, visitors, and other university departments.

The Administrative Assistant manages the Dean’s calendar and travel arrangements; processes the Dean’s expense reports; handles phone calls and welcomes visitors; opens and prioritizes mail; generates the Dean’s correspondence; and disseminates school-wide information. The Administrative Assistant also assists with planning and supporting select events, including faculty meetings, staff meetings, committee meetings, and other events as directed by the Dean.

The Administrative Assistant assists the Dean in the faculty hiring, promotion, and tenure processes, acting as a liaison to the Appointments Committee and the Promotion and Tenure Committee chairs by compiling materials, making travel arrangements, and scheduling interviews and presentations. The Administrative Assistant oversees office management for the Dean’s Office and completes other administrative projects as needed.

The role also supports the Senior Associate Dean for Strategic and Student Affairs on matters related to Character and Fitness and performs biographical, market, and other research as needed in support of the Dean’s strategic initiatives.

Key responsibilities include, but are not limited to, the following:

• Provide administrative support to the Dean and Associate Deans.
• Manage the day-to-day operations of the Dean’s Office.
• Manage the Dean’s calendar and travel arrangements.
• Handle phone calls and greet visitors.
• Gather information and troubleshoot issues for the Dean.
• Triage situations and notify the Dean as appropriate.
• On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.
• Open and prioritize mail.
• Generate Dean’s correspondence and disseminate school-wide information.
• Prepare travel and expense reports for the Dean.
• Assist in the preparation and mailing of adjunct letters and faculty summer research letters.
• Assist in the Dean in the faculty search process and with other faculty actions. Coordinates travel plans for prospective candidates.
• Maintain employee database and manage various school directories and listserv groups.
• Place work orders as needed.

• Prepare information log and correspondence for appointments and promotion and tenure committees.
• Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.
• Assist with the preparation and updating of templates, agendas, forms, ballots, and other support documents for faculty appointment and promotion matters.
• Support work of other School committees as needed and as directed by the Dean.

• Work with the Events Management, MTS and Marketing for select events as hosted by the Dean.
• Assist Associate Deans with special projects.
• Work with the Associate Dean for Strategic & Student Affairs to manage the Law School character and fitness process.
• Perform market, biographical and other research as needed to advance the strategic initiatives of the Dean.
• Assis…