Student Services Secretary; Grade 4

Job Summary

Student Services Secretary (Job Grade
4)
•

Location:

Administration Center – Allentown, PA
• Date Posted: 11/8/2024
• Position Type:
Secretarial/Clerical
• Starting Salary: $33,492

• Two to three years of related experience and/or training.
• Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic formats.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply instructions furnished in written, oral, or diagram form.
• Ability to access the Internet to collect and analyze research on documents, methods, and samples of procedures used in other districts or organizations.
• Proficiency in software programs used routinely in the department, particularly Microsoft Office spreadsheet and word processing applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to perform additional or alternative qualifications, as determined appropriate and acceptable by the board or superintendent.

• Read and route incoming mail; locate and attach appropriate files to correspondence for proper handling by supervisor.
• Assist with maintaining accurate entries and records in the Human Resources information system and employee files.
• Organize and maintain file system; make copies of correspondence and other printed materials; file correspondence and other records for supervisor.
• Prepare job vacancy notices for non‑professional employee positions and forward notices for posting on the District website and in school buildings throughout the district.
• Prepare hiring and interview packets to support recruitment activities for support/non‑professional positions.
• Receive requests for FMLA leave and Income Protection leave from support/non‑professional employees; prepare paperwork, forward necessary documents, and process completed documents to handle such leave requests.
• Greet scheduled visitors and direct them to appropriate areas or persons.
• Receive and complete written and telephonic employment verification requests from lenders and other third parties who have obtained employee consent for such verification.
• Receive and respond to unemployment claims information requests in a timely manner.
• Receive and process teacher loan forgiveness applications; copy and file completed documents.
• Serve as Department of Human Resources timekeeper; track HR employees’ absences and time worked, collect timesheets, obtain supervisor’s signature on timesheets and forward timesheets to payroll in a timely manner.
• Coordinate and attend meetings with union representatives; prepare agendas, reserve and prepare facilities, and record minutes of meetings with supervisor and support/non‑professional employee union representatives.
• Maintain accurate documentation in accordance with support/non‑professional bargaining agreement requirements.
• Prepare outgoing mail and correspondence, including e‑mail and faxes.
• Prepare items for listing on the personnel section of the Board’s monthly agenda for the Board’s approval.
• Perform such other tasks and assume such other responsibilities as assigned or delegated by the supervisor.

• Medical Insurance
• Dental Insurance
• Vision Reimbursement
• Tuition Reimbursement
• Personal and Sick time
• PSERS Retirement Fund

Share in our community! Grow with our students! Join our district today and be a part of our future!

The Allentown School District is committed to excellence! Its diversity is strengthened by its central role in educating students from 51 countries who speak 26 languages. ASD offers a comprehensive benefits package to those who qualify. Eligibility for specific benefits will be outlined in each labor group’s collective bargaining agreement.