Building Secretary Anticipated

Position: Building Secretary (12 Months) (Anticipated)
Location: New Oxford

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
2/9/2026

Location:
New Oxford Elementary

Date Available:
Immediate Opening

Closing Date:
02/19/2026
SUMMARY:
The role of the Secretary to the Principal is to oversee the efficient daily operation of the office, coordinate workflow, sort, and route incoming mail, handle incoming calls, serve as the leader of the office team, and perform general clerical duties. This position also requires excellent customer service and interpersonal skills. Strong computer skills are required, as well as sensitivity to confidential matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Specific tasks and/or activities under each of the following responsibilities will be assigned by the Supervisor.

• Create and maintain a positive working environment and climate for colleagues and visitors
• Answer/Transfer phone calls
• Assist the building Principal in creating and maintaining the building budget
• Assist the building Principal in managing and reconciling the building P-card statement
• Assist the building Principal in managing and reconciling the building activities accounts
• Assist the building principals with the Frontline Substitute Management System
• Set up new student enrollment in Sapphire (includes setting up the schedule and create student file)
• Track student attendance (includes generating letters)
• Process all building Purchase Orders
• Gather and verify information for the processing of PIMS (Pennsylvania Information Management System)
• Assist the building Principal in verifying support staff payroll records
• Assist the building Principal with verifying teacher lesson plan submission
• Assist the building Principal with logistics of interview processes
• Revise and update the General Supply List and distribute it to the appropriate staff
• Distribute LIU Bulk Bid Orders during the summer
• Manage and inventory building keys
• Complete filing in the main office and building Principal's office
• Process all student fees and debts
• Complete mail distribution/courier to District Office
• Create name badges for any visiting groups scheduled in advance - welcome them to the building and escort them as needed
• Issue parking passes
• Other duties as assigned