Administrative Assistant III - Title Clerk

Administrative Assistant III – Title Clerk

Alamo Group Inc., Shoemakersville, PA

We are looking for a detail-oriented Administrative Assistant III – Title Clerk to join our Human Resources Department. The role involves invoicing, title work, payroll processing, timecard approval, and a range of administrative duties.

Position Summary

Responsible for invoicing, title work, payroll processing, timecard approval, and administrative functions within the Human Resources Department.

• Assist HR Manager with clerical duties and employee events
• Assist with ADP HRIS administration and JDE Edwards administration
• Schedule interviews
• Payroll related functions including timecard approval
• File preparation and maintenance

• Truck Invoices
  • Enter truck invoices in JDE after Exworks emails are received or after truck is delivered if no Exworks
  • Rental Invoices
  • Some parts invoices
  • Sending and receiving customer signed paperwork required for revenue recognition and completing a sale of a motor vehicle
• Warranty Registration
  • Chassis Warranties – Once new chassis are sold and delivered, ensure all customer information is promptly received and forwarded to the appropriate dealer to initiate factory warranties.
  • Maintain iCone end user info as well as additional serialized components as needed

• MSO/Titles
  • Keep track of MSO’s/titles for every truck
  • For used trucks, transfer all titles into Royal’s name
  • After trucks are sold and paid for, complete MSO’s/titles and send to customer and/or state
• 2nd Stage Certificates
  • Print out 2nd Stage Certificates for all new vehicles
  • After sold – complete and send to customer and/or state with MSO
• License Plates
  • Keep track of plates and order when supply is low
  • Ensure customers have submitted all necessary paperwork before processing any plates
  • Process metal plates for PA customers and send paperwork to state along with MSO/title
  • Process cardboard plates for out-of-state customers and send to state along with copies of MSO/title
  • Maintain paperwork that has been sent to state
• Chassis
  • Ensure detailed chassis information is accurately maintained
  • Request chassis invoices and send out payment requests for new chassis
  • Maintain documentation of all chassis dealer paperwork and maintain effective communication with dealers
  • Handle customer-supplied chassis (upfits) in JDE system
• Company Licenses & Registration
  • Handle and maintain all paperwork for New Jersey Certifications invoices
  • Dealer/sales licenses – Renew before expiration (every 2 years)
  • Order any new sales licenses determined by company
  • Rental registrations – Keep track of rental registrations and renew as needed
• Commission Reports – Complete commission reports for all salespeople for trucks sold each month

Equal Opportunity Employer – Minorities/Women/Protected Veterans/Disabled

Seniority level:
Mid-Senior level

Employment type:

Full-time

Job function:
Other

Industries:
Construction, Machinery Manufacturing, and Truck Transportation