Admin Clerk - BUCO White river

Overview

The Building Company

Date: 2025/11/11 White River

Job Reference Number:

Department: BUCO

Business Unit:

Industry: Retail

Job Type: Permanent

Positions Available: 1

Salary: Market Related

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary.

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures:
  Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting:
  Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions:
  Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration:
  Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system:
  Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices:
  Matching GRN's to invoices captured
• Processing of CVR's:
  Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents:
  Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

• Grade 12
• Business Management N4 - N6
• Human Resources N4 - N6
• 3 years general administration duties