Executive Admin Assistant

Description

VEKA, a manufacturer of PVC profiles with over 900 employees in four US locations, is looking for a dynamic and motivated Executive Administrative Coordinator for its headquarters just north of Cranberry Township, PA in Fombell.

We are in search of a dedicated professional that lives VEKA’s values — We Care, We Act, We Grow — by building trusted relationships with leaders and team members, anticipating needs, and taking initiative to keep the organization moving forward. Through proactive support, accountability, and attention to detail, this role will help the executive leadership and their teams perform at their best.

The position provides high-level administrative and strategic support, including record‑keeping, travel coordination, and follow‑up on key priorities that drive VEKA’s success.

• Provide executive‑level administrative support including calendar management, travel coordination, and hands‑on meeting logistics
• Anticipate priorities, manage deadlines, and ensure timely follow‑up on executive actions
• Prepare presentations, reports, and confidential correspondence for senior leaders and board meetings
• Coordinate logistics for visiting employees, guests, and executive events; manage hotel and travel relationships
• Maintain corporate records and assist with tax filings, government forms, contracts, and compliance documentation
• Support accounting and finance activities including wire transfers, commissions, and executive communications
• Identify process improvements and leverage Microsoft 365 tools to increase efficiency
• Partner with HR, Finance, Marketing, and leadership on special projects and initiatives

• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Share Point
• Strong organizational skills with the ability to manage multiple priorities independently
• High level of professionalism, discretion, and attention to detail
• Experience with online banking, SAP, Concur, or project tracking tools is a plus
• Strategic mindset with a proactive, problem‑solving approach

• Associate or Bachelor’s degree, or equivalent executive administrative experience

If you thrive in a fast‑paced executive environment and enjoy being a trusted partner to leadership, we’d love to hear from you. This position offers a dynamic and challenging opportunity for a results‑driven individual. If you meet the specified requirements and are ready to contribute to our company's success, we encourage you to apply.

Focused on a family-friendly business culture, VEKA provides a good work-life balance with a comprehensive benefit package. Benefits include health, dental, vision insurance, profit sharing, generous PTO plan, disability, and life insurance, and 401(k) retirement plan with company contribution. VEKA offers opportunities for career growth and advancement to enhance your skills and supports your professional development aligned with our Mission We Care, We Act, We Grow.