Operations Administrator

Location: Langhorne

Position Summary:

The Operations Administrator role provides administrative and operational support to the Distribution Center, reporting to the DC Manager. This position removes administrative and time-intensive tasks from DC leadership, enabling supervisors and managers to focus on safety, training, productivity, and employee engagement. The role serves as a central point of coordination across office administration, operations, HR, and safety functions.

What you will do in this role:

* Greet and direct visitors and manage incoming phone calls

* Schedule meetings, manage calendars, and coordinate appointments

* Perform filing, data entry, scanning, and confidential document management

* Research and assist with freight invoices, billing, and expense reporting

* Support inbound documentation requests (PODs, BOLs, packing lists)

* Scan, upload, and maintain shipping and receiving documentation

* Order office, shipping, and first aid supplies

* Coordinate vendor service calls and operational documentation

* Manage door access, key fobs, and facility administration

* Coordinate printer, RF gun, PC, and timeclock issues with I.T.

* Track operational metrics including labor hours and temporary agency usage

* Support HR, training, and safety administration including onboarding paperwork, certifications, and compliance documentation

* Maintain safety boards, intranet displays, and assist with safety committee administration

* Support employee engagement initiatives, recognition programs, and facility events

* Perform additional administrative and operational duties as requested

What we look for in a candidate:

* 1-2 years of experience in an administrative, office coordination, or operations support role

* Proficiency in Microsoft Office:
Word, Excel, and Outlook

* Experience in a warehouse or distribution environment preferred

* Strong organizational skills and attention to detail

* Ability to work independently and manage multiple priorities

* Comfortable interacting with employees, leadership, vendors, and visitors

* Ability to work effectively in a fast-paced environment

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.