Building Secretary Intermediate School

Join to apply for the Building Secretary Intermediate School role at Pleasant Valley School District
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To perform office daily operations by supporting and assisting the principal or designee in maintaining and organizing the functions of the office; and displaying a working knowledge of school district policies, regulations, and procedures as they pertain to the office in which he/she is assigned.

• Follows all laws, Board Policies, regulations, rules and procedures, and complies with the instructions and/or directives from his/her supervisor(s).
• Works primarily independently in assigned settings.
• Establishes an effective working rapport with all other staff.
• Maintains a consumer friendly demeanor when working with internal and external publics and assists visitors and other persons with any information or directions they may need.
• Utilizes any applicable software programs pertinent to his/her particular office setting for the creation of letters, forms, databases, spreadsheets, brochures, purchase orders, bid specifications, reports, and any similar such document as necessary.
• As directed, assists in scheduling and/or coordinating building-level seminars, meetings, trainings, visits, etc.
• Establishes, manages, and maintains office records and filing system(s).
• Sorts and prioritizes office mail and directs all such mail (incoming/outgoing) to proper areas and/or persons.
• Politely, effectively, and efficiently manages phone communications.
• Posts district-level documents on the Docu Share system.
• Monitors and orders general office supplies.
• Maintains an accurate calendar of meetings and appointments.
• Prepares monthly Board reports as required.
• Maintains an adequate knowledge of school district forms and related procedures and properly uses and processes such.
• Assists the principal or designee in the development of applicable handbooks, manuals, forms, newsletters, brochures, and similar such items.
• Creates and disseminates minutes for meetings when appropriate.
• Serves as receptionist in the assigned office, performs general office duties, and provides secretarial services for assigned administration.
• Helps keep inventory records to aid in budget preparation and assists in developing those areas of the school district’s budget pertinent to his/her assignment.
• Operates general office machinery including, but not limited to, copier, postage meter, word processor, fax machine, and communication system.
• As directed, arranges for substitute employees.
• Maintains contemporary professional awareness and promotes personal professional growth through participation in professional development activities.
• As authorized, works the additional hours necessary outside of the normal work day for the completion of tasks inherent to the position.
• Performs the work described herein without posing a direct threat to the health or safety of himself/herself or others.
• Performs other duties and related tasks as assigned by the Superintendent or designee.

• Has the ability to read, write, and speak English fluently.
• Two years post high school training is preferred.
• Experience in secretarial positions, especially in school-related settings, is preferred.
• Displays the necessary skills in such areas as reading, writing, grammar, spelling, punctuation, and arithmetic that are sufficient to carry out assigned functions.
• Possesses necessary technology-related knowledge and individual computer skills, including but not limited to the ability to keyboard at the proscribed number of correct words per minute.
• Has the ability to prepare documents without error, while working within deadlines and dealing with unplanned interruptions.
• Has the ability to perform multiple tasks simultaneously and to properly collect, organize, and report data.
• Possesses effective communication, judgmental, planning, organizational, problem solving, and human relations skills.
• Must possess and display the ability to follow directives and adhere to the established chain of command.
• Must be dependable, punctual, flexible, appropriately attired, neat in appearance, and able to manage time appropriately.
• Must maintain a professional demeanor and image.
• Must be…