Administrative Assistant; Truck Repair & Parts Shop

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.

We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

The Administrative Assistant manages daily office tasks to ensure smooth operations in the repair shop and parts departments. This includes billing, parts inventory, updating repair orders and customer service.

• Manage the parts department’s customer desk, greet customers and provide a high level of customer service.
• Receive, order and invoice parts daily.
• Coordinate with the maintenance shop to ensure accuracy of repair orders
• Issue voucher invoices, handle journal entries, process checks, send statements, update daily cash report and close out cash drawer.
• Update repair orders, fuel reports, mileage reports, and submit online inspection information.
• Handle all filing, answer phone calls in a professional manner and complete stock ordering.

• HS Diploma and one year of experience in office administration.
• The ability to provide exceptional customer service and resolve issues effectively.
• Excellent organizational skills and attention to detail to oversee multiple tasks and deadlines.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Transportation, Logistics, Supply Chain and Storage