Bookkeeper Accounting

Full-time Bookkeeper and Accounting

We have an immediate opening for a full-time Bookkeeper
. In this role, you will be our primary in-house accounting person
, responsible for organizing, coordinating, and completing the general accounting activities. You’ll work closely with the President and our outsourced fractional CFO/controller to keep our financial records accurate and up to date.

This position is ideal for someone who enjoys being the “go-to” accounting person in a small/midsized manufacturing company and doesn’t mind a mix of bookkeeping and administrative support.

• Reconcile invoices and vendor statements to ensure accuracy.
• Complete tasks related to credit applications, unclaimed property, collections, accounts receivable, and accounts payable.
• Collect, validate, prepare, document, and process journal entries.
• Process vendor bills for payment and prepare/check runs.
• Complete monthly account reconciliations (e.g., accounts payable, accruals, and other assigned accounts) and follow up on reconciling items to maintain accurate general ledger balances.
• Prepare and complete bank deposits.
• Maintain accurate, timely financial records in our current ERP (xTuple) and support our transition to Quick Books Online
  .

• Work with customers regarding payment/collections using a communication style that is kind, direct, and firm.
• Communicate professionally with customers and internal team members to resolve billing questions, discrepancies, and payment issues.

• Provide some administrative support directly to the President (e.g., scanning, filing, basic document preparation or coordination tasks).
• Update, scan, and file documents as needed to keep records organized and accessible.
• Create and update SOPs (Standard Operating Procedures) for your responsibilities and follow all established SOPs.

• Contribute ideas and feedback to continuously improve accounting and office processes.
• Exercise discretion, honesty, integrity, and respect with all customers and employees; demonstrate a positive attitude and effective communication.
• Adhere to all company safety policies and OSHA standards at all times.
• Perform other related duties as assigned.

• Highly organized with strong attention to detail and accuracy.
• Proficient with Microsoft Office and Google Sheets.
• Tech-savvy; proficient with PC skills and comfortable learning new systems (Mac experience a plus).
• Excellent verbal and written communication skills.
• Comfortable on the phone, especially when following up with customers for payments/collections.
• Strong math skills.
• Ability to multi-task and manage multiple priorities and deadlines.
• Ability to maintain strict confidentiality in handling financial and sensitive company information.

• 3–5 years bookkeeping experience in a manufacturing environment (required).
• Prior experience using a Mac (preferred).
• Quick Books Online experience preferred (currently using xTuple but moving to QBO).
• Enjoys working with numbers and takes pride in being accurate and detail oriented.

Full-time, Monday–Friday, 8-hour shift with a flexible start time.

Paid vacation and holidays, a generous health benefits package, 401(k) plan, Paid time off for your birthday, good attendance bonuses, employee sponsored events such as picnics and appreciation lunches and a clean, safe work environment make this position a great way to build your career and find enjoyment in our work.

Keystone Wood Specialties is a wholesale manufacturer of wood components serving the custom cabinetmaking, furniture, and remodeling industries since 1972. As a family-owned company, we focus on providing a safe and supportive environment where our employees can build a rewarding career doing work they enjoy. Our manufacturing facility is clean and spacious.

Equal Opportunity Employer.