Proposal Manager

Overview

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

In the role of Proposal Manager, we'll count on you to:

• Manage the proposal and pursuit process for many key and complex water, wastewater, construction management and other water-related clients in NY/NJ.
• Independently manage the pursuit process from capture planning to proposal development, through the interview preparation stages.
• Be highly organized, detail-oriented, and capable of handling multiple projects in a fast-paced environment.

• Conduct and facilitate pursuit and proposal meetings and lead pursuit teams to develop persuasive proposal and interview materials.
• Collaborate with pursuit teams and technical staff to develop win strategies and key messaging.
• Conceptualize, research and produce marketing materials, proposals, promotions and presentations including nontechnical writing.
• Assist with elevating technical writing by creating callouts or graphics to enhance readability for reviewers.
• Develop and coordinate layouts and graphics.
• Write non-technical text and edit and proofread marketing collateral.
• Write compelling content based on information provided by technical staff.
• Ensure timely production and quality of marketing communications (proposals, presentations, and external communications).
• Lead and support interview coaching and presentation development for shortlist interviews.
• Interface with people both inside and outside the firm including clients and sub-consultants.
• Articulate HDR’s capabilities and competitive advantages and assist technical staff to write and solidify HDR’s win themes.

• Develop content for external marketing communications such as Linked In posts, leave-behind brochures for clients, and conference materials including advertisements and booth material.
• Facilitate debriefs to identify improvement opportunities and measure overall competitiveness.
• Train and mentor employees on business development and marketing best practices; mentor younger marketing staff.
• Enforce and practice designated proposal closeout processes, including deconstructing and filing proposal and presentation material upon submittal in HDR systems and folders.
• Maintain accurate project and resume data in business development systems.
• Monitor client and industry websites for solicitation status.
• Administer the implementation of the go/no-go decision process following HDR’s Matrix of Authority.
• Perform other duties as needed.

• Preferred Qualifications
• Bachelor's degree in a related field
• Deep knowledge of the A/E/C industry's standard approach to procurement of professional services – 8 years of AEC industry experience preferred
• Ability to handle tight deadlines and make independent decisions critical to job success
• Quick self-starter, team-oriented and able to work with a variety of professional styles
• Demonstrated ability to motivate and inspire others
• Ability and desire to travel and engage with others in-person
• Demonstrated experience in writing compelling content based on information from technical staff
• Preference is given to local candidates

Required Qualifications

• A minimum of 5 years relevant industry experience
• Demonstrated "self-starter" with a history of completing projects with limited oversight
• Experience in sales and developing effective win strategies
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and Power Point
• Proficient in Adobe Creative Cloud applications, including In Design

HDR is our company. Together, we build on each other s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.