QA Document Coordinator

Overview

The Administrative Specialist, Document Control will provide critical administrative and document management support in a regulated environment. This role is responsible for organizing, labeling, tracking, and archiving a high volume of documents while ensuring accuracy, compliance, and adherence to strict timelines. The position supports both onsite document control activities and offsite secure storage coordination.

• Label, organize, and archive a high volume of documents (2,250+), ensuring accurate identification and traceability
• Enter and manage documents within the Document Archive Room according to established procedures
• Generate, issue, and maintain controlled logbooks
• Coordinate the secure shipment of documents to an offsite GMP-compliant storage facility (e.g., Iron Mountain)
• Ensure all documents are properly scanned, indexed, and verified prior to offsite shipment
• Maintain accurate records and tracking logs for archived and transferred documents
• Support audits and inspections by retrieving documentation as requested
• Perform additional administrative and clerical duties as needed to support the team

• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to work accurately and efficiently in a fast-paced, deadline-driven environment
• Ability to manage multiple priorities while meeting strict timelines
• Strong work ethic with a high level of accountability and reliability
• Comfortable working with physical and electronic document management systems
• Effective written and verbal communication skills

• Minimum of an Associate’s Degree required
• Prior experience in administrative support, document control, records management, or regulated environments preferred