Administrative Assistant III

Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

Bank of America is committed to an in‑office culture with specific requirements for office‑based attendance and allows for an appropriate level of flexibility for teammates and businesses based on role‑specific considerations.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to 2–3 senior Technology Executives. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle confidential information with discretion, and serve as a liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high level of attention to detail, and the ability to thrive in a fast‑paced, dynamic environment.

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
• Provides day‑to‑day administrative support including calendar management, travel arrangements, expense processing, and meeting coordination
• Prepares executive‑level presentations, reports, and correspondence
• Organizes and supports recurring meetings such as town halls, skip‑levels, and All Hands sessions
• Assists with planning and logistics for in‑person meetings and off‑site events
• Compiles weekly summaries of key events, decisions, and upcoming priorities
• Maintains confidentiality and exercises sound judgment in handling sensitive information
• Serves as a point of contact for internal teams regarding administrative processes and inquiries
• Collaborates with Business Support Managers and other administrative staff to ensure seamless operations
• Tracks and follows through on action items and deliverables across multiple business lines
• Supports initiatives related to financial data, HR, workforce management, and project coordination

• Minimum of 5 years of experience supporting executive‑level management, preferably in a technology or financial services environment
• Exceptional verbal and written communication skills
• Strong organizational and time‑management abilities with a focus on attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Ability to manage multiple priorities and adapt to changing demands
• Experience handling confidential information with tact and diplomacy
• Self‑starter with the ability to work independently and collaboratively
• Comfortable working across global time zones and with diverse teams

• Experience with Concur or similar expense management systems
• Background in technology or understanding of technical programs and components
• Exposure to financial data, HR processes, and project support
• Demonstrated ability to build and maintain strong partnerships across business units

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

1st shift (United States of America)

40

Pay range: $25.00 – $50.84 hourly; offers determined based on experience, education, and skill set. This role is compensated with a base salary and is not incentive‑eligible. The position is benefits‑eligible and provides industry‑leading benefits, paid time off, resources, and support so employees can make a genuine impact and contribute to sustainable growth.

Location:

US – NJ – Pennington – 1300 American Blvd – Hopewell Bldg 3 (NJ2130)