Junior HR Administration and Payroll Specialist

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For our Ferrero HQ based in Luxembourg, we are currently looking for a Junior HR Administration and Payroll Specialist to join our HR Administration team inside our People & Organization function.

By covering this position, you will handle HR administrative tasks such as preparing and following up on employment contracts, amendments, and related documentation. You will maintain accurate employee records
, ensure HR data is regularly updated in systems like SAP HR
, and manage absence tracking under supervision. You will also respond to first-level employee queries and coordinate medical check-ups
.

Moreover, your mission will be to support travel and expense processes by reviewing and validating expense claims in line with internal policies, checking supporting documents, and following up on reimbursements when needed. You will manage corporate credit cards
, including requests, activation, monitoring, and closure, acting as the point of contact for employees on these topics.

Finally, you will assist with payroll preparation by collecting data for new hires, preparing payroll inputs, and supporting related activities under supervision while contributing to ad hoc HR projects as required.

You will bring your educational background in Human Resources, Business Administration, Management or other related fields with experience in HR administration
, payroll
, and/or expense management
.

Additionally, you will ensure accuracy and timely delivery by managing priorities effectively and maintaining a strong focus on detail. You will operate confidently in a fast-paced environment while respecting confidentiality and discretion in all tasks. Thanks to your organizational skills and collaborative approach
, you will contribute to a service-oriented team and support smooth operations.

You will bring your proficiency in Microsoft Office tools
, expertise of HR systems and expense tools with basic knowledge of Luxembourg labor, tax, and social security legislation. Last but not least,
fluency in both English and French is required to communicate effectively in this role.

Join us to develop your skills in HR administration and payroll while working in an international and collaborative environment!

Careers with caring built in - discover our benefits here.

Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world’s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world. Find out more about Ferrero at

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey  diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding.

Find out more here.