Executive Education Assistant

Grade UE04: £26,093 - £28,778 per annum
Business School/Executive Development
Full-time: 35 hours per week
Fixed-term: a 12-month contract
The Opportunity:
Help us redefine what’s possible. Be part of something bigger.

With roles from hospitality to research, there’s a career for everyone at the University of Edinburgh. We can offer opportunities for you to develop in your career and make a real difference in the communities around us while contributing to the world  people have helped create the modern world and are working on more ground-breaking technologies and practices. Join the University of Edinburgh and you’ll be making a difference to everything around you.

The University of Edinburgh is a world-class organisation. We are a large University covering a wide range of activities. In Professional Services, we support the University’s research and teaching, offering many career and role specialisms.

Join our dynamic team and play a pivotal role in shaping the future of Executive Development at the University of Edinburgh Business School.

We are seeking a professional, customer-focused, and exceptionally organised individual to provide crucial administrative support across a variety of Executive Education activities. This role offers the great opportunity to contribute to the success and growth of our prestigious programmes, working closely with a team committed to excellence and innovation. If you thrive in a busy environment and are passionate about making a meaningful impact, we would love to hear from you.

The primary focus of this role is on providing a high level of customer service and working with colleagues in support of team activities to ensure a consistently professional experience for all participants on our programmes.

This involves supporting logistics for various face-to-face and online programmes, including venue, catering and travel bookings, accommodation arrangements, preparation of programme materials and assisting with the delivery on the day.

In addition to the above, the job includes office organisation and inventory management tasks as well as the support of participant inductions, managing registration systems, and facilitating online learning environments. The role also involves the administration of psychometric assessments and contribution to sales and marketing efforts.

We are looking for people with drive, determination, and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful/personalised flexibility for you.

• Professional development and subject matter expertise
• Interesting work
• Variety every day
• Responsibility and autonomy

This post is full-time (35 hours per week). We are open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.

Please include the following documents in your application:

• CV
• Cover letter

• Good standard of education (Vocational qualifications N/SVQ 2/3, ONC or equivalent) plus relevant experience in a relevant role or school education to Standard Grade.
• Fluent in English and competent literacy skills.
• Proficient IT skills and in-depth knowledge of MS Office.
• Demonstrably good organisational, planning and time management skills with the ability to handle several tasks at any one time and stay calm under pressure.
• Positive attitude to work with excellent interpersonal and communication skills with a professional, friendly, helpful and approachable manner.
• A drive for continuous improvement.
• Experience of working in a corporate or higher/Executive Education environment.

• A competitive salary.
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community.
• Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts,…