Specialist​/Senior Specialist, HR

Primary Duties & Responsibilities

Regional Payroll Verification & Coordination

• Review, check, and verify monthly payroll outputs from external payroll vendors or in-country HR teams for assigned APAC markets.
• Validate payroll data including new hires, leavers, salary changes, allowances, bonuses, overtime, statutory contributions, and deductions.
• Ensure payroll accuracy, completeness, and timeliness prior to payroll sign-off and payment processing.
• Investigate and resolve payroll discrepancies in coordination with payroll vendors.
• Maintain payroll documentation, audit trails, and approval records.
• Support year-end payroll processes including tax filings, annual statements, and audits (where applicable).
• Ensure payroll practices comply with local labor laws, tax regulations, and internal policies.

Regional Recruitment Support

• Coordinate end-to-end recruitment activities for regional markets, in partnership with hiring managers.
• Prepare and post job advertisements on internal and external recruitment platforms.
• Screen resumes, conduct initial candidate shortlisting, and coordinate interview scheduling.
• Liaise with recruitment agencies and external vendors as required.
• Support interview processes, candidate communications, and reference checks.
• Prepare and issue offer letters and employment contracts.
• Track recruitment progress and maintain accurate recruitment data and reports.
• Support employer branding and talent pipeline initiatives for the region.
• Support onboarding logistics for new hires (e.g., workstation setup, stationery, name card).

Office Administration Management

• Oversee day-to-day office administration matters for the Regional HQ office.
• Manage office supplies, vendors, service contracts, and facilities-related requests.
• Coordinate office maintenance, repairs, and health & safety compliance.
• Support travel arrangements (flights, accommodations, visas, insurance), including online platform setup and user support.
• Assist with the submission and tracking of expense and payment requests, including bill processing.
• Maintain, review and update Standard Operating Procedures (SOPs).
• Prepare and publish monthly Newsletter.
• Support internal events and employee engagement activities as required.

Assist with HR projects and initiatives assigned by the Regional HR Lead.

Job Specification

• Education & Experience: Bachelor's degree in HR, Business Administration, or a related field. Possess the relevant HR certification (IHRP, SHRM, CIPD) is a plus. Minimum of 3 - 5 relevant experience in HR operations, payroll administration, recruitment, and/or office administration. Prior experience supporting multiple countries or regional operations within APAC is an advantage.
• Legislation Knowledge: Strong understanding of employment laws in Southeast Asia, HMT, and the MENA region.

Skills & Competencies

• Communication
  
  Skills:
  
  Excellent communication. Proficiency in additional languages is a bonus!
• Technical Knowledge: Solid understanding of basic payroll principles and HR processes. Strong attention to detail with high accuracy in payroll verification.
• Organising
  
  Skills:
  
  Good coordination and organisational skills with the ability to manage multiple priorities.
• Tech Savvy: Proficient in MS Office (Excel, Word, PowerPoint) and HRIS systems.
• Team Player: Someone who thrives in a collaborative environment and is always ready to roll up their sleeves and get the job done.
• Cross-Cultural Effectiveness: Ability to work independently and collaboratively in a regional, cross-cultural environment.