Operational and commercial administrator

Responsibilities

• Provide administrative support to the Operations and Commercial teams to ensure smooth daily activities.
• Prepare, review, and maintain operational documents
  , including work orders, service reports, job completion reports, and timesheets.
• Assist in the preparation of quotations, cost estimates, purchase orders, and invoices in coordination with the Commercial team.
• Coordinate with vendors, subcontractors, and internal departments for job execution and documentation
  .
• Track job progress, manpower deployment, and material usage, and update relevant records.
• Maintain proper filing and documentation for contracts, agreements, invoices, and supporting documents
  .
• Support the Operations team in logistics coordination
  , including mobilization, permits, passes, and site access requirements.
• Monitor and follow up on commercial matters
  , such as invoice submission, payment status, and client correspondence.
• Prepare weekly and monthly reports related to operations performance, costs, and billing status.
• Ensure compliance with company procedures and assist during audits, inspections, and management reviews
  .
• Handle general administrative duties, including email correspondence, scheduling meetings, and record keeping.
• Liaise with clients, suppliers, and internal stakeholders in a professional manner.