Secretary​/Administrative Executive

Location: City Hall, Singapore
Employment Type: Full-time
Experience: Fresh graduates from Polytechnic or University welcome

We are a small, close-knit firm looking for a reliable, intelligent Secretary / Admin Executive who enjoys working in a fast-paced, hands-on environment. This role is ideal for someone who likes being involved in day-to-day operations, solving problems independently, and supporting senior staff directly.

• Provide secretarial and administrative support to management
• Manage schedules, appointments, and correspondence (emails, calls, messages)
• Prepare, organise, and file documents (physical and digital)
• Handle basic administrative tasks such as data entry, invoicing support, and record-keeping
• Liaise with clients, vendors, and external parties professionally
• Assist with ad-hoc tasks and day-to-day operations of the firm
• Anticipate needs and take initiative to improve office efficiency

• Fresh graduates from Polytechnic or University are welcome
• Good written and spoken English
• Comfortable with Microsoft Office / Google Workspace
• Street-smart, resourceful, and able to think on your feet
• Organised, responsible, and able to multitask
• Enjoys working in a small firm where flexibility and initiative matter
• Positive attitude and willingness to learn

• Someone proactive who doesn’t wait to be told every step
• Comfortable handling a variety of tasks (no rigid job scope mentality)
• Trustworthy and able to work independently
• Good people skills and professional communication

• Exposure to real business operations
• Direct mentorship from management
• Opportunity to grow with the firm
• Friendly, non-corporate work environment