Administrative Assistant​/Trainee ; NY HELPS - Bear Mountain State Park

Position: Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Bear Mountain State Park
Duties Description Under the direction of the Administrative Specialist 1, SG-18, the Administrative Assistant 1, SG-11, will assist with payroll and human resources related tasks within the regional business office. The selected candidate's duties include, but are not limited to:

• Utilize excellent organizational and communication skills in a fast-paced environment, multi-tasking as needed.

• Track seasonal employee hours, implementing time and attendance when criteria are met.

• Ensure all seasonal hours and payroll transactions are entered prior to deadline(s).

• Submit and track seasonal employee pay adjustments to ensure timely payment; track and maintain seasonal employee roster.

• Process all seasonal employee hiring packets by ensuring timely and accurate completion of all required paperwork. Submit paperwork to OPRHP headquarters as necessary.

• Maintain and organize confidential seasonal employee personnel files.

• Track overtime requests requiring prior approval, ensuring accurate submission and payment.

• Completion of bi-weekly overtime reports using payroll registers.

• Monitoring and updating Workers' Compensation claims through ARS (Accident Reporting System) by corresponding with park facility managers and employees.

• Monitor regional network account manager mailbox and submit user account onboarding and offboarding tickets to ITS (Information Technology Services) as necessary. Record all ticket submissions.

• Mail unemployment information to all inactive seasonal employees, tracking distribution.

• Communicate effectively with other staff and park patrons in a responsible and courteous manner.

• Adhere to the agency's Code of Conduct Policy and ensure compliance with all guidelines, policies, and procedures in the performance of daily tasks.

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

NY HELPS or 55-b/c

QUALIFICATIONS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8):
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.

Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10):
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

Administrative Assistant 1, SG-11:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Please note:

Appointments made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the…