Executive Administrative Assistant

Job Family: Assurance

Req : 491632

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first.

Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our mission at Controlling and Finance Assurance (CF

A) is to provide objective, factual, and independent foresight to help Siemens be excellent and to improve the overall success of the company. As a business partner to Siemens’ management, we apply our expertise in a wide range of topics to create organizational impact. Collaborative ecosystems help create and use innovative methods for better assurance. We offer an inspiring, diverse, and inclusive environment for our people to develop professionally and personally.

Our core values, being respectful, curious, humble, and open, define how we work together as a department.

To discover more about CF A have a look at Siemens Controlling and Finance Assurance Program – Siemens Global ()

We are seeking an Executive Administrative Assistant to support our Head of the Controlling & Finance Assurance (CF

A) Americas Audit Practice. This role offers direct exposure to senior leadership and requires close collaboration with executive teams across businesses and functions as well as a high level of organizational expertise.

As an Executive Administrative Assistant, you will support an executive in accomplishing targets and play a pivotal role in driving the Americas Audit topics.

The ideal candidate for this in-person role is a proactive professional who anticipates organizational needs, operates with strategic foresight and discretion, and fosters a warm, positive environment. The candidate should demonstrate curiosity, a commitment to continuous improvement, and a drive to incorporate best practices into their work.

We are looking for an Executive Administrative Assistant and this will be a hybrid position located in Atlanta, GA.

• Act as liaison with senior executives, partners, and team members in a professional and effective manner and manage sensitive matters with a high level of confidentiality and discretion
• Organize complex calendar and schedules, resolving any scheduling issues
• Monitor and manage meeting requests and/or initiate meetings and reviews, reserve conference rooms and equipment, and coordinate catering service
• Drive the regular cadence of e.g. leadership team meetings and quarterly meetings with supported Lead Country / business management
• Initiate and formulate travel arrangements according to calendar, anticipate, and prepare detailed itineraries
• Manage and submit expense reports;
  Requires regular use of Concur, ordering and payment system
• Facilitate smooth onboarding and offboarding processes for the CF A Americas Audit employees incl. coordinating IT equipment and resources to support employee transitions and acting as point of contact for office management
• Planning of events and internal conferences, working with international teams to set agendas and ensure smooth execution
• Issuing CPE continuing education credits in compliance with regulatory standards of the State of New Jersey’s Department of Consumer Affairs. Key responsibilities include verifying participant attendance, calculating credits, and issuing certificates of completion.

• 5-10+ years of experience in an Executive Assistant or related administrative role.
• 5-10 + years’ experience with an expertise in calendar management, expense management, travel, and event coordination.
• Advanced knowledge in MS Outlook, PowerPoint, Excel, Word, SharePoint, and PC software skills is essential, as is proficiency with tools such as MS Teams.
• Ability and willingness to travel ~5% if needed for training, team meetings, etc.
• Authorized to work…