Payroll Manager

Overview

Pet Food Experts (PFX) seeks a Payroll Manager to own and elevate payroll operations for approximately 1,200 employees across multiple states
. The role requires precision, strong compliance, and the ability to build reliable systems that run smoothly behind the scenes. You will lead end-to-end payroll processing, manage one direct report, and partner with Accounting, Finance, HR, and our payroll service providers.

Schedule: Monday–Friday, 8:30am–5:00pm, hybrid schedule – 3 days in the office per week.

• Lead accurate, compliant payroll processing
  • Own the full payroll cycle, ensuring accuracy, timeliness, and regulatory compliance
  • Review and approve payroll transactions including wages, deductions, garnishments, and tax with holdings

• Build and maintain strong controls
  • Establish and refine payroll policies, procedures, and internal controls
  • Ensure compliance with federal, state, and local payroll regulations and reporting requirements
  • Lead payroll audits and proactively mitigate risk

• Drive reconciliation and accuracy
  • Perform payroll and general ledger reconciliations
  • Identify, investigate, and resolve discrepancies
  • Oversee year-end activities including W-2 and ACA reporting

• Lead and support
  • Supervise and provide oversight for one Payroll Administrator
  • Ensure consistency, accountability, and operational excellence

• Partner cross-functionally
  • Collaborate with Accounting, Finance, HR, and external vendors
  • Maintain relationships with payroll service providers and tax agencies
  • Review approved expense reports for compliance with the PFX Travel Policy

• Payroll Accuracy: 99%+ error-free payrolls
• Timeliness: 100% on-time payroll delivery
• Compliance:
  Zero penalties or late filings
• Audit Results:
  Positive internal and external audit outcomes
• Reconciliations:
  Clean payroll account reconciliations

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent experience)
• 5+ years of progressive payroll experience, including multi-state payroll
• Prior supervisory or management experience
• Strong knowledge of payroll compliance, tax regulations, and audit practices
• Experience with large payroll systems (Paylocity experience a plus)
• Exceptional attention to detail and commitment to accuracy
• Ability to handle sensitive information with discretion and integrity

Pet Food Experts is a growing, values-driven organization built on Family, Inclusion, Dependability, Curiosity, and Humility
. These values shape how we work, collaborate, and support one another. This role sits at the center of that experience, ensuring one of the most critical employee touchpoints — payroll — runs flawlessly. If you value getting the details right, strengthening processes, and contributing to a team that values dependable execution, we’d love to hear from you.

• Competitive Compensation
• Comprehensive Medical, Dental, and Vision Coverage
• Retirement Savings with Employer Match
• Flexible Time Off
• Paid Parental Leave
• Company-Paid Life & Disability Insurance
• Employee Assistance Program (EAP)
• Pet Perks & Product Discounts
• Additional Voluntary Benefits

Pet Food Experts is an equal opportunity employer committed to creating an inclusive, respectful workplace. All employment offers are contingent upon completion of a background check.