Accounts Receivable Administrator

Railroad Construction Company, Inc. is seeking a motivated and detail-oriented team player to join our Accounts Receivable Department as an Accounts Receivable Administrator/ Junior Accountant. This role offers a dynamic opportunity to work within a robust accounting team, which includes 14 unique positions—providing plenty of room for professional growth and advancement. If you're organized, an effective communicator, and eager to grow your career in a supportive and fast-paced environment, we want to hear from you!

• Maintain records for major construction contracts to support billing preparation using prescribed methods (including AIA formats) and submit all required documentation such as prevailing wage certified payrolls, owner documentation, and waivers. Owners include NY MTA/LIRR, Port Authority of NY & NJ, NJ Transit, AMTRAK, U.S. Navy, Washington Metro, SEPTA, MBTA, and private clients.
• Collect and verify all required subcontractor documentation and review certified payroll reports to ensure compliance with prevailing wage regulations.
• Prepare daily cash receipt deposits for ACHs, wires, and checks across multiple accounts, including posting transactions in Vista Viewpoint accounting software.
• Prepare and mail monthly customer statements.
• Manage collection calls and follow up on weekly invoice receipt confirmations.
• Perform time-and-material billing and price lump-sum change orders for ongoing projects.
• Maintain and update union and non-union billing rates for time-and-material billing.
• Communicate with project management staff to ensure compliance with accounting procedures.
• Assist with job cost tracking and monthly cost reviews to ensure projects remain profitable.
• Enter all project information sheets into Vista Viewpoint for job creation.

• High school diploma or GED required; associate degree or coursework in accounting, finance, or construction management preferred.
• Understanding of invoicing, billing processes, and recordkeeping.
• Familiarity with intercompany billing.
• Basic knowledge of prevailing wage concepts and certified payrolls, or willingness to learn.
• Proficiency with Microsoft Excel including VLOOKUP and Pivot Tables.
• Ability to communicate clearly with project managers, subcontractors, and customers via email and phone.