Clerical Support Clerk

Thank you for your interest in joining our team! We hire right, train smart, empower our employees to make decisions, and provide ample opportunities for growth and ultimate success.

Zen-Noh Hay, Inc. (ZHI) was founded in 1995 to establish a link between the United States and the Japanese livestock farmers who require top quality forage products for their livestock. The combination of our assets provides a growing organization that is celebrating over 25 years of strength and stability!

This job is primarily responsible for performing a variety of administrative and clerical and/or office duties in support of an assigned function or location. Responsibilities may include, but are not limited to, data entry, processing tickets, A/P and A/R, scale operations, accounting support, and other miscellaneous office administrative and clerical support duties.

Starting pay will be between $18/hr-$20/hr.

Actual responsibilities will vary depending on daily needs of location or function supported.

• Perform data entry.
• Scan and index documents in electronic system.
• Process accounts payable and accounts receivable.
• Application of tickets to contracts, settlements.
• Provide customer support.
• Prepare and distribute reports as needed.
• Utilize software programs such as word processing, spreadsheets, etc.
• Sort and file; electronically and/or paper.
• Monitor office supplies and other inventory; order and replace as needed.
• May assist with travel arrangements, scheduling meetings, trainings, and other events as applicable.
• May prepare outgoing mail, collect, sort, and distribute incoming mail.
• May greet and direct visitors.
• Answer phones, assist caller, take message, or redirect calls to appropriate party.
• May serve as backup to other positions as needed.
• Other duties as assigned, such as duties specific to function supported.

Required – High school diploma or equivalent training and experience.

Required – Related Working Experience.

Preferred - Experience in functional area supported.

• Working knowledge of basic administrative and clerical functions; answering phones, working with spreadsheets, working with basic office equipment.
• Proficiency in computer skills, including working knowledge of Microsoft Office Suite.
• Effective interpersonal, oral and written communication skills with the ability to interact with all levels of people within and outside the organization.
• Strong time management, organizational and project management skills.
• Strong customer service orientation and attention to detail.
• Strong team player.
• Discretion in handling confidential information.

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Ability to sit and/or stand continuously.

Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

The work environment described here are meant to be representative of those an employee would normally encounter while performing the essential functions of this job.

The physical environment requires the employee to work inside where there are limited extremes to heat and/or cold; moderate noise; a normal office environment.

Travel required, minimal for meetings and trainings.

The expected base pay…