Shipping and Receiving Coordinator

Job Description

Under the supervision of the Service Center Manager, the Shipping and Receiving Coordinator provides coordination and support for the efficient operations of the Service Center. The Shipping and Receiving Coordinator interfaces frequently with peers and managers and occasionally with customers. This position includes a high volume of data entry. The Shipping and Receiving Coordinator completes all tasks in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

This position may have a higher focus on either shipping responsibilities or receiving responsibilities based on the Service Center’s level and location.

• Place 24-hour advance notice calls to customers within assigned territories to inform them about next-day service.
• Inform Client Services or Dispatchers of order changes
• Verify outgoing shipments of supplies, equipment and materials.

• Identifies materials received and completes appropriate paperwork.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility

• Obtains 10-day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day’s data
• Manage inventory and orders office supplies, including personal protective equipment (PPE) using our internal ordering website and obtain proper approvals.
• Review Drivers’ data submitted via an electronic logbook to ensure compliance with DOT regulations for hours of service and other compliance requirements, verify information and notify Transportation Supervisor or Manager of any violations.
• Maintain and compile information from drivers’ load sheets into one daily report to allow for accurate inventory of warehouse supplies.
• Prepares necessary manifest and land disposal restriction forms and maintains associated filing systems.
• Compiles and enters data and reports to manage the logs and operational efficiency and to support decision making to include information about labor hours, equipment usage, consumption of material, quality control, types and quantities of labor and other aspects of operations.
• Creates and edits reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Maintains electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
• Performs other reasonably related tasks as assigned by management.

• Supports Safety and Security initiatives at service centers within their assigned region.
• Stay updated on changes in safety and compliance regulations at service centers within their assigned region.
• Performs other related duties and/or project work as required or requested.

• Must be able to work in a busy, often distracting work environment that is generally climate controlled.
• Ability to work in a fast-paced environment with tight deadlines and multiple project deliverables.
• Ability to reliably attend work during scheduled hours on a regular basis.
• Ability to sit for long periods of time.
• Ability to occasionally lift and carry up to 20 pounds.
• Must be willing and able to abide by Clean Earth’s Core Values and Code of Conduct.

• High School Diploma or GED required

• 1+ years of experience providing administrative support. Examples of this include payroll entry, generating reports, or bookkeeping/accounting experience.
• Experience using Salesforce, Preview, SPAK, and Steriwise, or similar systems, preferred.
• Experience with CORE and Intelligent Document Processing (IDP) is a plus.
• Experience in administrative tasks and office management is preferred.
• Experience in hazardous waste management is preferred.
  
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