Business Manager: School - Chesapeake

Job Summary

Responsible for managing non-instructional activities of a high school. The work involves responsibility for all business affairs and non-instructional administrative matters. Core responsibilities include financial operation of the school, facilities management, procurement and supply management, student services, administration of school facility use, transportation, plant security and safety, records and reports, and planning and coordination of all business management functions with staff, faculty, and students.

Title Code: C21474

Title:

BUSINESS MANAGER: SCHOOL (Alternate

Title:

Business Manager: School)

Reports to:

Principal

Division:
Academics, Business Unit:
Curriculum & Assessments

• On call

• Supervises and/or provides direction to clerical, custodial, food service, and other staff.
• Manages school financial matters, including preparation of the budget, monitoring expenditures, contract management, and payroll.
• Organizes and maintains an efficient system for purchase, distribution, inventory, storage, repair, and replacement of supplies and equipment.
• Supervises transportation, maintenance, security, safety, and financial operations of the school.
• Produces a master schedule of daily events and use of school facilities by students and community groups.
• Oversees data entry, maintenance and reporting of grades, attendance, discipline, and other student information in the Student Data System (SASI); supervises maintenance of student record files.
• Oversees operation and maintenance of the physical plant and grounds.
• Communicates orally and in writing with school and central office personnel, students, parents, volunteers, and vendors.
• Ensures professional staff receives adequate administrative support.
• Provides in‑service training for classified staff and may train professional and clerical staff in SASI.
• Coordinates activities with shared use of facilities, Parks & Recreation, churches, and community use.
• Approves fundraising.
• Responsible for emergency management and serves as first contact for safety emergencies.
• Prepares routine and special reports.
• Performs other related duties as assigned within the same classification or lower.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

• Bachelor’s Degree in business administration or a related field from a regionally accredited institution, preferably with coursework in accounting, administration, supervision, institutional administration, planning, personnel management, information systems, or purchasing administration.
• Or an equivalent combination of education and experience providing the required knowledge, skills, and abilities.

• Two (2) years of experience applying accounting principles and practices.
• Supervisory experience required.

• Knowledge of business administration principles, including accounting, personnel management, and planning applicable to institutional administration, plant maintenance, food services, transportation, security, and purchasing.
• Demonstrated ability to supervise or direct staff.
• Ability to create a positive environment valuing all employee talents and providing fair advancement.
• Ability to administer a program coordinating diverse activities, analyze and prepare recommendations, and produce written reports.
• Ability to oversee automated student records systems.
• Ability to work effectively with all levels of AACPS employees, students, parents, and the general public.
• Excellent oral and written communication and human relations skills.
• Familiarity with a public school setting desirable.
• Ability to multi‑task.
• Demonstrated proficiency with business technology applications (e.g., Microsoft Office Suite).

N/A

N/A

First level supervisor.

• Manager for direct staff.
• Manager for indirect staff.
• Manages departments.

• Interview, select, and train employees.
• Set and adjust pay rates and work hours.
• Direct work of employees.
• Maintain records for supervision.
• Assess employee performance to make promotion recommendations.
• Handle employee complaints and grievances.
• Discipline employees.
• Plan work.
• Determine techniques to use.
• Allocate work among employees.
• Determine types of materials and supplies to use or stock.
• Control flow and distribution of materials and supplies.
• Provide safety and security for employees and property.
• Monitor and implement legal compliance measures.

• Standing, walking, sitting, keyboarding, talking, hearing allowed within 1/3 to 2/3 of time.
• As required by duties.

No special vision requirements.

• Office, school or similar indoor environment: more than 2/3 of time.
• Noise level: moderate (1/3 to 2/3 of time).
• Lifting and carrying: none.