School Secretary II - Chesapeake Bay Middle

School Secretary II - Chesapeake Bay Middle

Anne Arundel County Public Schools Chesapeake Bay Middle - Pasadena, Maryland Open in Google Maps

Job : 5495966

Final date to receive applications: Jan 20, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Jan 18, 2026 5:00 AM (UTC)

Starting Date: Apr 1, 2026

Title Code:
School Secretary II

Serves as secretary to the principal of the school by performing responsible secretarial, clerical, and public relations work in a school. This administrative level of secretarial work involves assisting the principal by relieving him/her of many administrative and procedural details as assigned; by tactfully receiving and screening parents and visitors; by performing, or coordinating and supervising the performance of a wide variety of secretarial and clerical tasks relative to the efficient daily operations of the school office.

Employees in this job class frequently exercise considerable initiative, judgment, and action in the disposition of administrative/clerical matters, in receiving complaints, in giving information, and in other responsible public relations work. Assigns, coordinates, and supervises the work of other clerical office personnel, as applicable. Bilingual and biliterate in targeted language may be required depending on assignment.

• Serves as secretary and office assistant to a school principal, and relieves him/her of many administrative details as assigned.
• Receives and screens visitors and telephone calls. Ascertains the nature of their business. Handles routine matters and details accordingly. Keeps principal informed of developments that have occurred in his/her absence.
• Keeps principal's calendar. Schedules appointments and parent/teacher conferences. Resolves conflicts due to cancellations/changes. Reminds principal of appointments and makes all necessary arrangements.
• Interprets and orally conveys messages, instructions, procedures, or practices for principal to subordinates acting with tact, discretion, and authority for carrying out same.
• Maintains subject‑matter files, records, lists, and/or indexes in accordance with the work of the principal. Types referrals, and sets up confidential files as appropriate. Exercises initiative in revising such systems to meet future needs.
• Receives, screens and distributes incoming and outgoing mail. Handles routine matters.
• Performs and/or assigns bookkeeping and banking transactions and related accounting activities.
• Registers new students. Prepares student cumulative folders. Completes CR, SR, SIF, and related records.
• Transfers and withdraws students. Completes and processes all related documents as required.
• Keeps employee time records and payroll forms. Completes and/or verifies overtime, leave, and substitute forms accordingly.
• Calls and arranges for substitutes as assigned. Maintains current substitute teacher list.
• Schedules after school use of building. Completes request forms. Submits monthly report.
• In the absence of the Health Aide, administers first aid. Contacts parents regarding absentee or illness ists in maintaining and updating for distribution the confidential medical list.
• Schedules and makes arrangements for field trips.
• Compiles, completes, and submits required reports including: monthly student attendance, monthly financial, vandalism, fire drill, federally connected survey, insurance, Kindergarten enrollment, projected staff report, and others as directed.
• Types a variety of correspondence, requisitions, memoranda, PTA communications, school bulletins, student handbook, test materials, and others.
• Assigns, coordinates, and supervises work of other clerical office personnel, as applicable. Promotes teamwork and team spirit in office.
• Operates standard office machines and equipment. Inventories supplies. Assembles and types ABC supply order. Receives, checks in, and distributes such supplies.
• Maintains good public relations with parents, students, general public, citizen groups, and professional organizations in representing the principal.
• Attends various school meetings, takes minutes, types and distributes minutes.
• Performs other related…