Marketing & Proposal Specialist​/Sr. Marketing & Proposal Specialist

ABOUT CITADEL CPM

Citadel CPM is a California corporation, headquartered in Pasadena with offices in Fullerton, Long Beach, Riverside, and Sacramento, as well as Phoenix, Arizona. Citadel was established in 2006 to provide professional construction project management services to Federal, State, and municipal agencies in the justice, corrections, education, healthcare, infrastructure, and military market sectors.

Our team is dedicated to making our clients' vision a reality while delivering on their budget, schedule, scope, and quality expectations. Our team is committed to resolving issues in a professional and collaborative manner with integrity always foremost in mind. We are proud to know that Citadel is regarded as a team of reputable professionals that clients seek out to help them manage their construction projects, and that industry professionals aspire to join.

Citadel's reputation has been built on a set of three principles that form our core values:
Integrity, Professionalism, and Responsiveness.

The Marketing & Proposal Specialist or Sr. Marketing & Proposal Specialist is a motivated, detail-driven, and passionate professional who will support our day-to-day marketing efforts, develop winning proposals, and support our strategic business growth. Experience in Adobe InDesign with proficiency in a CRM system are required. This role plays a key part in Citadel’s pursuit efforts, leading and supporting the creation of high-quality proposals, presentations, and marketing materials that position the firm as a trusted construction and program management partner.

We're looking for someone with at least 5 years of marketing and proposal coordination experience within the AEC industry who can manage the end-to-end proposal process with precision, creativity, and strong storytelling. This role is ideal for someone who thrives in a collaborative environment and enjoys blending strategy, writing, design, and coordination to deliver compelling materials that help win work.

• Support firmwide marketing initiatives by developing marketing collateral, resumes, project sheets, and qualifications packages

• Assist with brand-building efforts including presentations, internal and external communications, and special marketing initiatives
• Help maintain marketing databases, templates, and content libraries to support efficient pursuit delivery

• Maintain company certifications
• Mine sales opportunities, maintain sales pipeline, and conduct opportunity research
• Partner closely with internal teams across construction management, program management, and leadership to gather information and refine messaging

• Manage multiple pursuits and deadlines simultaneously while maintaining accuracy and attention to detail
• Continuously improve proposal processes, tools, and best practices to enhance consistency, efficiency, and quality
• Craft cohesive proposal narratives that align team strategy, project experience, and client needs
• Produce visually polished, well-organized materials that meet Citadel’s brand standards and elevate overall proposal quality

• Monitor logo/branding
• Maintain company website
• Maintain social media feeds

• As-needed support in business development functions

• 5-10 years of experience as a Marketing & Proposal Specialist
• 10-15 years of experience as Sr. Marketing & Proposal Specialist is required, some of which in the architecture/engineering or construction management industry
• Proficiency with Adobe In Design and CRM software is required, Deltek or Unanet/Cosential is preferred
• Proficiency with MS Office Suite software is required
• Excellent written and verbal communications skills are required
• Excellent organizational skills are required
• Some experience with AI & automation is desirable
• Ability to handle sensitive information and maintain discretion is required

• Graduation from an accredited college or university with a bachelor’s degree in Marketing, Creative Writing, Journalism, English, or related field preferred

Valid and current driver’s license…