Project Manager; Marketing + Communications Division

Overview

Art Center College of Design is searching for an experienced Project Manager (Marketing + Communications Division) to join our team. The salary range for this position: $80,000. per year

Final salary is based on education, experience, skills relevant to therole, and internal equity.

Foundedin 1930 and located in Pasadena, California, Art Center College of Design is a global leader in art and design education and has had an international reputation forits rigorous, transdisciplinary curriculum, faculty of professionals, strong ties to industry, and commitment to socially responsible design. Art Center is aprivate nonprofit fully accredited by the WASC Senior College and University Commission (WSCUC).

Every position atArtCenter plays an important part in carrying out the cultural values, goals,strategic vision, and mission of the College.

This includes upholding and cultivating an inclusive, respectful, and welcoming environment where everyone feels a sense of belonging.

Reporting to the executive director, production and planning, the project manager leads end‑to‑end project management for a wide range of Marketing and Communications initiatives. The incumbent plays a critical operational role in leading projects through each phase of the production lifecycle while coordinating across teams, stakeholders, and departments to meet key milestones. Projects may include marketing campaigns, brand and creative assets, print and digital deliverables, email communications, newsletters, and event-related materials.

This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible scheduling and can be performed hybrid with the expectation of at least 3 days in the office. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.

Essential Functions

• Lead the intake, planning, and execution of a broad range of Marketing and Communications projects from request through completion
• Collaborate with stakeholders across departments to clarify project goals, scope, timelines, and resource needs
• Partner with stakeholders to define project teams, clarify roles and responsibilities, and support shared accountability
• Develop and maintain project schedules, coordinating across teams to align deliverables with deadlines, capacity, and budget considerations
• Lead regular project status meetings to monitor progress, surface risks, and realign timelines or resources as needed
• Track project budgets and coordinate with internal teams, vendors, and contractors to ensure deliverables meet quality, budget, and timeline expectations
• Facilitate documentation, routing, and feedback processes to support timely approvals and milestone completion
• Track and support change requests in partnership with stakeholders and production teams
• Proactively monitor active projects to anticipate and resolve challenges related to schedules, workflow, and dependencies
• Facilitate standardized project tracking, job documentation, and archival practices in alignment with division workflows
• Assist with vendor coordination, including routing approvals, reviewing deliverables, and supporting invoice and purchase order processes

Cross-Functional Collaboration & Production Support

• Serve as a liaison between Marketing and Communications and campus partners including Admissions, IT, academic departments, and external vendors
• Support designers and content creators by clarifying requirements, coordinating reviews, and streamlining approvals
• Ensure deliverables align with marketing goals, enrollment timelines, and institutional brand standards
• Support production planning and trafficking at key milestones to ensure timely feedback and approvals
• Participate in regular production meetings to review timelines, deliverables, and cross-functional dependencies

Process Improvement & Operational Support

• Partner with the Executive Director of Production and Operations to support the refinement and standardization of workflows and project management…