Interim Chief Fiscal Services Officer

Pasadena City College

Under the direction of the Assistant Superintendent/Vice President, Business & Administrative Services, this position will serve as the District's Chief Financial Officer and will administer all functions associated with the District's fiscal services operations, including planning and organizing the accounting (accounts payable, accounts receivable, collections, grants, general ledger), budgeting, payroll, and student business services units. Prepares all financial schedules; files the required federal, state and industry-related tax reports;

and coordinates all internal and external financial reporting documents. Directs the preparation of the District's annual operating budget, supervision and preparation of accounting records and management reports, board reports, management of cash flow, supervision of computerized financial data, credit and collection, and oversight of the daily operation of the finance office. Supervises professional and clerical accounting staff.

• Plans, organizes, directs and manages the District's budget administration activities and functions; oversees development and implementation of, and interprets, enforces and explains budget processes, policies and procedures; reviews, analyzes and develops recommendations regarding budget issues and alternatives; oversees preparation and delivery of budget presentations as well as the annual budget development and process, which includes highly sensitive and confidential information, to senior administration/management and the Board of Trustees.
• Plans and directs the preparation of, and reviews, integrates and analyzes accounting, financial and management reports prepared for the executive management, Board of Trustees, senior administration/management, and other governmental and regulatory bodies.
• Directs, through subordinate management staff, the District's general ledger, accounts payables and receivables, cash management and collections, budget, payroll, and student business services.
• Manages financial aid and other federal program disbursements and draw downs.
• Manages and directs the completion of all grant financial reporting requirements in a timely manner; oversees grant expenditures to ensure compliance with grant regulations and guidelines; reviews and makes recommendations on new grant proposals for executive management.
• Ensures the integrity of records related to fiscal operations and activities, including general ledger and budget records.
• Directs and monitors the District's cash flow analysis for the purpose of planning and managing the District's resources.
• Reviews and makes recommendations to senior administration/management on various budget planning proposals.
• Develops justification and explanatory material and strategy suggestions for use by the Assistant-Superintendent/Vice President, in testimony and negotiations requested annually, and/or at special requests by the Board of Trustees and other governing bodies.
• Directs projections and supplemental financial information related to labor group negotiations.
• Directs the District's annual financial audits and coordinates with outside third-party auditors and internal subject matter experts, and development of financials.
• Develops, implements, and administers policies and procedures for all funds, including state general funds, categorical/special funds, capital outlay funds, trust and agency accounts, etc.
• Works with the State Chancellor's Office on budget related projections and the impact to the District's annual budget process; submission of reports; and receipt of reports related to forecasting and actuals.
• Monitors budgets for all district accounts and makes corrections as needed.
• Directs all banking services for the District.
• Directs administrative support staff in the preparation of Consent Items for Board of Trustees' approval; and performs or assigns follow-up actions related to Board of Trustees' decisions.
• Assigns new cost-centers and object codes to departments, as needed.
• Ensures all general accounting and financial statements are conducted in accordance with GASB standards and GAAP.
• Oversees the annual audit process and implements the recommendations of District auditors in accordance with accounting practices and regulations.
• Evaluates adequacy of District financial systems, and other financial controls; maintain chart of accounts; establishes and applies a system of internal controls which assures legal/fiscal compliance with laws, rules, and generally accepted practices applicable to District operations.
• Directs the monthly reconciliation of all accounts and timely monthly and annual closing of books.
• Interfaces with various constituent groups (faculty, staff, and students) to provide current and accurate financial accounting and reporting of District funds.
• Monitors and manages funds available to meet District's day-to-day financial commitments, including timely payment of debt service requirements.
• Oversees signature control for…