Interim Chief Fiscal Services Officer

Interim Chief Fiscal Services Officer

Pasadena City College

Salary: $ Annually

Job Type: Classified Administrator

Job Number: 09827

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: Continuous

OPEN UNTIL FILLED

INITIAL REVIEW WILL BE ON TUESDAY, JANUARY 27, 2026

• Plans, organizes, directs and manages the District's budget administration activities and functions; oversees development and implementation of, and interprets, enforces and explains budget processes, policies and procedures; reviews, analyzes and develops recommendations regarding budget issues and alternatives; oversees preparation and delivery of budget presentations as well as the annual budget development and process, which includes highly sensitive and confidential information, to senior administration/management and the Board of Trustees;
• Plans and directs the preparation of, and reviews, integrates and analyzes accounting, financial and management reports prepared for the executive management, Board of Trustees, senior administration/management, and other governmental and regulatory bodies;
• Directs, through subordinate management staff, the District's general ledger, accounts payables and receivables, cash management and collections, budget, payroll, and student business services;
• Manages financial aid and other federal program disbursements and draw downs;
• Manages and directs the completion of all grant financial reporting requirements in a timely manner; oversees grant expenditures to ensure compliance with grant regulations and guidelines; reviews and makes recommendations on new grant proposals for executive management;
• Ensures the integrity of records related to fiscal operations and activities, including general ledger and budget records;
• Directs and monitors the District's cash flow analysis for the purpose of planning and managing the District's resources;
• Reviews and makes recommendations to senior administration/management on various budget planning proposals;
• Develops justification and explanatory material and strategy suggestions for use by the Assistant‑Superintendent/Vice President, in testimony and negotiations requested annually, and/or at special requests by the Board of Trustees and other governing bodies;
• Directs projections and supplemental financial information related to labor group negotiations;
• Directs the District's annual financial audits and coordinates with outside third‑party auditors and internal subject matter experts, and development of financials;
• Develops, implements, and administers policies and procedures for all funds, including state general funds, categorical/special funds, capital outlay funds, trust and agency accounts, etc.;
• Works with the State Chancellor's Office on budget related projections and the impact to the District's annual budget process; submission of reports; and receipt of reports related to forecasting and actuals;
• Monitors budgets for all district accounts and makes corrections as needed;
• Directs all banking services for the District;
• Directs administrative support staff in the preparation of Consent Items for Board of Trustees' approval; and performs or assigns follow‑up actions related to Board of Trustees' decisions;
• Assigns new cost‑centers and object codes to departments, as needed;
• Ensures all general accounting and financial statements are conducted in accordance with GASB standards and GAAP;
• Oversees the annual audit process and implements the recommendations of District auditors in accordance with accounting practices and regulations;
• Evaluates adequacy of District financial systems, and other financial controls; maintain chart of accounts; establishes and applies a system of internal controls which assures legal/fiscal compliance with laws, rules, and generally accepted practices applicable to District operations;
• Directs the monthly reconciliation of all accounts and timely monthly and annual closing of books;
• Interfaces with various constituent groups (faculty, staff, and students) to provide current and accurate financial accounting and reporting of District funds;
• Monitors and manages funds available to meet District's day‑to‑day financial…