Career Technical Education Compliance Specialist

Overview

PASADENA CITY COLLEGE

Salary: $80,951.28 - $89,248.80 Annually CFT-53

Job Type: Full-Time

Job Number: 09556

Location: Pasadena, CA

Department: Instruction

Closing: 1/28/2026 11:59 PM Pacific

This is a grant-funded position through June 30, 2026. Renewal is on an annual basis; however, it is not guaranteed.

• Reporting to the Dean of Career Technical Education, the Career and Technical Education Compliance Specialist provides high-level technical and programmatic support for the development, implementation, monitoring, and evaluation of Career and Technical Education (CTE) programs and associated grants. This role ensures fiscal, administrative, and regulatory compliance with state and federal grant requirements.
• The Career and Technical Education Compliance Specialist manages program data and reporting systems, supports compliance-related decision-making, and contributes to strategic initiatives aligned with institutional and CTE-specific goals.
• This position works collaboratively with faculty, administrators, institutional offices, and external partners to advance and sustain quality CTE programming.
• Coordinates and performs administrative work in grants administration and reporting, including researching and disseminating funding opportunities, and reviewing, approving, and tracking expenditures, requisitions, reimbursements, travel and payroll documents for all grant projects; interprets funding agency regulations and requirements.
• Develops operating budgets for funded projects, including account setup; coordinates, prepares and/or edits various budget documents, including budget revisions and appropriate transfers.
• Works closely with the Dean and CTE leadership in planning and coordinating of CTE programs to ensure smooth operations and compliance with institutional and grant requirements.
• Supports curriculum updates in coordination with co-chairs and technical staff, including pulling and managing relevant reports.
• Prepares correspondence, reports, and college forms; compiles data for grant applications, audits, and institutional reporting.
• Coordinates the purchasing, tagging, inventory, and compliance reporting of grant-funded equipment and assets.
• Provides technical support, facilitation and organization for the acquisition of grants, special funding and external support for workforce initiatives.
• Maintains comprehensive records for all advisory committee meetings across campus, including meeting minutes, industry partner rosters, and formal committee recommendations.
• Coordinates logistics for meetings, advisory committees, events, trainings, and professional development aligned with CTE goals and grant compliance.
• Collaborates with other offices on campus to ensure timely processing of personnel and financial documentation under grant guidelines.
• Collects, analyzes, and formats data for quarterly and annual reporting (e.g., NOVA, Perkins, CLNA, Tableau), including funding and performance metrics.
• Maintains and updates CTE marketing materials, web content, and promotional outreach to students and community partners.
• Leads and trains hourly, temporary staff, and faculty participating in grant-related projects and activities. May handle timecard documentation and payroll compliance for grant-funded roles.
• Builds and maintains relationships with industry, educational partners, and regional agencies; attends consortium meetings and ongoing training.
• Performs other related duties as assigned.

• Associate's degree in any field or equivalent.
• Three years of experience in administrative or program support.

• Bachelor's degree in any field or equivalent.

May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

• Proficiency in interpreting federal and state CTE related legislation (e.g. Perkins V, Strong Workforce).
• Understands principles and practices of budget development, account setup, and financial documentation, including budget revisions and transfers for grant-funded projects.
• Familiar with procedures for purchasing, tagging, inventory, and compliance reporting of grant-funded equipment and assets.

• Skillfully organizes and executes administrative tasks related to grants, budgets, and program operations, ensuring accuracy and timeliness.
• Prepares clear, concise, and professional correspondence, reports, and forms for internal and external audiences.
• Work in anticipation of needs and deadlines; handle diverse tasks quickly and accurately.

• Learn routine operational processes/responsibilities of the office and be able to perform them with accuracy.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, staff, and the community.

• Regulatory and Grant Compliance
• Data Management and Reporting
• CTE Program Knowledge
• Fiscal…